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New York State Civil Service Administrative Specialist 1, #00503 in Albany, New York

Agency Office of Cannabis Management

Title Administrative Specialist 1, #00503

Occupational Category Administrative or General Management

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $40818 to $76387 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address W.A. Harriman State Campus, Building 9

City Albany

State NY

Zip Code 12227

Minimum Qualifications Current New York State employee with one year or more permanent, contingent-permanent or 55b/c service as an Administrative Specialist 1; OR current New York State employees with one year or more of permanent, contingent-permanent or 55b/c service in a position at SG-11 or above and eligible for transfer under section 52.6, 70.1, or 70.4* of the Civil Service Law.*70.4 Transfer: Candidates must have one year of permanent competitive or 55b/c service at the SG-11 or above AND possession of a bachelor’s degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists.PCO Appointment: Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.Successful completion of a two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18.NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered and should not respond to this posting. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Civil Service website (www.cs.ny.gov) to determine transfer eligibility or contact OGS Human Resources for your transfer options.GENERAL PUBLIC CANDIDATES:Individuals who are currently 55b/c eligible, who possess a bachelor’s degree or higher are encouraged to apply. If interested in this position and applying using your 55b/c status, please provide a copy of your current 55b/c eligibility letter.Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply.Successful completion of two-year traineeship leads to appointment as a Administrative Specialist 1, SG-18.

Duties Description Reporting to the Administrative Specialist 2, the incumbent of this position will be responsible for performing a wide variety of administrative duties related to contracts/purchasing, information technology and other administrative functions, supporting the Office of Cannabis Management (OCM). Duties include, but are not limited to:• Gather data and statistical information on OCM operations to generate and prepare the annual budget and financial plan. • Develop and recommend requests for purchases and requisitions• Review and edit Request for Proposals (RFPs) submitted by program personnel and develop RFPs consistent with agency requirements. • Manage purchasing for OCM, including obtaining quotes and entering, approving, and receiving activities in the Statewide Financial System (SFS).• Coordinate bidding process for OCM by soliciting and evaluating agency recommendations concerning draft bid proposals and specifications, determine appropriate format and content of bid, and negotiate changes as necessary.• Evaluate procurement requests to determine whether specific agency requirements are covered by centralized contracts.• Reconcile Procurement Card purchases.• Coordinate travel reimbursements for agency staff as needed.• Track fleet vehicle assignments and needed services.• Draft, review, and update specifications for a variety of commodities.• Maintain financial records to monitor expenditures. • Perform full range of supervisory functions.

Additional Comments Telecommuting opportunities to be discussed at interview. Employees who are vaccinated must provide proof of vaccine status through a secure online portal.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/CW

Telephone 5184735282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.

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