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New York State Civil Service Scheduler in Albany, New York

Agency Senate, NYS

Title Scheduler

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 07

Bargaining Unit M/C - Management / Confidential (Unrepresented)

Salary Range From $38000 to $42000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Unclassified Service

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 35

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address State Capitol Building

City Albany

State NY

Zip Code 12247

Minimum Qualifications A bachelor’s degree is required. Additionally, the ideal candidate will possess the following experience and competencies:•Experience communicating professionally•Proven sense of organization and dependability•Proficiency at Microsoft Office Suite, Teams, Outlook•Administrative support and scheduling experience is a plus•Spanish bilingual a plus

Duties Description New York Senator’s office is seeking an organized, detail-oriented, and dependable person to join their team. The Scheduler manages the Senator’s calendar and ensures everything runs smoothly in our busy Albany State Capitol office. The Scheduler regularly meets with the Senator and/or Chief of Staff to review requests and consistently updates the calendar for the Senator and staff in the District Office. This person maintains positive communications with staff, local organizations, non-profits, lobbying firms and constituents. In our office, the Scheduler is our go-to person when we need to know what’s going on and when.Below are the primary responsibilities of this role:•Manage the Senator’s schedule including meetings, events, conferences, travel planning, interviews, and appearances so the Senator knows where to go and when•Review all incoming meeting requests, invitations, etc. via phone, mail and email and collect any necessary background information to effectively relay requests to the Senator•Meet with the Senator regularly to discuss requests, review the schedule, and troubleshoot any potential scheduling conflicts to make sure important engagements are included•Ensure everything in the office runs smoothly by assigning meetings and events to appropriate staff members when needed and preparing staff/the Senator with important information such as directions, meeting materials and zoom links•RSVP to events on time and share the names of event honorees to the designated staff member to create citations•Spread awareness of significant community events by sharing the information with staff to promote on the Senator’s social media accounts•Respond to inevitable changes with flexibility and maintain positive communications with office contactsSalary range is $38,000 to $42,000, commensurate with education and experience.This is not a Civil Service position and this recruitment will remain open until filled.To apply, please send a cover letter and a resume to jobs@nysenate.gov. Submissions without cover letter will not be considered.

Additional Comments Benefits:•Dental insurance•Employee assistance program•Flexible spending account•Health insurance•Life insurance•Paid time off•Parental leave•Retirement plan•Tuition reimbursement•Vision insuranceThe New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Some positions may require additional credentials or a background check to verify your identity.

Name Hiring Coordinator

Telephone n/a

Fax n/a

Email Address jobs@nysenate.gov

Address

Street State Capitol Building

City Albany

State NY

Zip Code 12247

Notes on Applying To apply, please send a cover letter and a resume to jobs@nysenate.gov. Submissions without cover letter will not be considered.

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