Receptionist - Yearout Mechanical

Yearout, 8501 Washington St. NE, Albuquerque, New Mexico, United States of AmericaReq #1853

Wednesday, November 6, 2024

Yearout Mechanical, a Legence company

Yearout Mechanical (https://yearout.com/) is a New Mexico based company specializing in the installation of mechanical and process systems for the commercial, government, manufacturing and industrial communities of New Mexico and Texas. Since our incorporation in August of 1964, Yearout Mechanical has consistently grown and expanded its capabilities, reaching its present position as the premier mechanical contractor in New Mexico. Our mission is to be invaluable to our partners (clients, vendors, industry, and employees) so they cannot imagine success without us, by providing comfortable, reliable and efficient mechanical systems that meet our partners’ needs.

Receptionist

Full-time, In-office

Summary/Objective: Responsible for receptionist and clerical work for office personnel and scanning of all documents. This position requires enthusiasm and a positive attitude as you are a reflection of the company, as well as attention to detail. Responsible for the upkeep of communications via phone, fax, and email. Tasks are normally accomplished within well-defined procedures and time limits with occasional non-routine work involved. Organization, initiative, and time management skills must be exercised in work related tasks.

Essential Functions

• Prefer 3 years of experience in related area.

• Proficient in Microsoft applications

• Proficient in the use of phone system, copiers, fax machines, postage machine and other general office equipment.

• Ability to work at computer for extended periods of time.

• Must be able to use a multi-line phone system.

• Must be able to file using alpha and numeric systems.

• Must be able to lift 25 lbs.

• Must maintain a valid driver’s license and be insurable through Yearout auto insurance.

• Must be able to maintain high level of confidentiality.

• Position requires enthusiasm and a positive attitude as you are a reflection of the company.

• Position requires paying close attention to detail, and the ability to stay focuses for long periods of time.

• Effective verbal and written communication skills.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities/Duties

• Greets incoming people at the front receptionist area.

• Professionally answers and distribute all incoming phone lines within 3 rings.

• Responsible for scanning, and routing all documents including but not limited to invoices, statements, receipts, payment stubs, certificates of insurance, timecards, and other miscellaneous items into our system daily. Scanned items will then be attached to their related items, utilizing Sage Paperless. Works closes with Accounts Payable staff.

• Has a working knowledge of office equipment, calls for repairs and maintenance when needed.

• Prepares blank new hire packets at the direction of HR.

• Makes name and date stickers for Early Tenure Employees.

• Maintains inventory of hard hats, safety glasses and vests for newly hired field personnel.

• Monitors and Emails incoming faxes to the addressed personnel as soon as they arrive.

• Maintains all aspects of the incoming and outgoing mail and postage machine.

• Coordinates FedEx, UPS, and US Postal Service shipments.

• Maintains shipping supplies for FedEx, UPS, and US Postal Service.

• Prepares and maintains an accurate office supply inventory.

• Logs all incoming packages, plans, submittals, etc. for tracking and notifies office personnel of delivery.

• Performs small housekeeping chores around the office.

• May make deliveries, pick-ups, and miscellaneous errands for the office.

• Maintains the front office, conference rooms and breaks rooms in a neat, orderly manner at all times.

• Helps to stock conference rooms and breakrooms.

• Assists all personnel and Managers with various clerical duties and special projects as directed.

Competencies

• Clerical – Knowledge of administrative and clerical procedures and systems, such as word processing, spreadsheet maintenance, managing files and records, and other office procedures and terminology.

• English Language – Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.

• Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• Computers – Knowledge of computer software, including applications.

• Administration and Management – Basic knowledge of business and management principles, and resource allocation.

• Writing – Communicating effectively in writing as appropriate for the needs of the audience.

• Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Reading Comprehension – Understanding written sentences and paragraphs in work related documents.

• Speaking – Talking to others to convey information effectively.

• Time Management – Managing one’s own time as it relates to the position and duties.

• Service Orientation – Actively looking for way to help people.

• Coordination – Adjusting actions in relation to others’ actions.

• Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Judgment and Decision Making – Considering the benefits of potential actions to choose the most appropriate one.

• Monitoring – Monitoring/Assessing performance of yourself to make improvements or take corrective action as it relates to the position and duties.

Sponsorship is unavailable for this position.

#LI-JS1 #LI-Onsite

Health and Welfare Benefits

• Health and Welfare

• Medical

• Dental

• Vision

• Prescription drug

• Employee assistance program

Personal Benefits

• Paid vacation

• Company-paid holidays

• Sick leave

Financial Benefits

• 401(k) retirement savings plan

• Company-paid long-term disability insurance

• AD&D insurance

• Life insurance

About Legence

Legence, a Blackstone portfolio company, is an Energy Transition Accelerator™ that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities. With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale. To learn more about Legence and its services, visit https://www.wearelegence.com/ .

Contingent Employment Statement

Offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law (https://www.eeoc.gov/employers/eeo-law-poster)

Reasonable Accommodations

If you require assistance applying online, email ta@wearelegence.com . Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.

To all recruitment agencies

Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our career’s alias or employees of Legence and/or its affiliate companies. Legence and/or its affiliate companies are not responsible for any fees related to unsolicited resumes. Any third-party recruiting agreements for Legence and its affiliate companies may only be executed by Legence Holdings LLC’s CHRO or Director of Talent Acquisition, without exception. All others are done without proper authorization and will not be honored. We will not be responsible for any fees under any third-party recruiting agreement not executed by said authority.

Pay Transparency Nondiscrimination Provision

Legence and its affiliate companies will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Other details

• Pay TypeHourly

• Travel RequiredNo

• Required EducationEquivalent Experience

Apply Now

• Yearout, 8501 Washington St. NE, Albuquerque, New Mexico, United States of America