Reference #: 24002875 Description

Grade: T24

The link below will give you information about the University's "T" salary structure.

https://careers.temple.edu/sites/careers/files/documents/TSalaryStructure.pdf

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Summary:

The Administrative Specialist for Scheduling and Events assists the Scheduling and Events department, the Ambler Campus Director's Office, the Ambler Arboretum, and the entire Ambler campus as needed with programs and event support. They are a front-line contact person for internal and external customers.

The Administrative Specialist will answer questions regarding scheduling, programs, and events. In addition, this position will provide support to the Director of Scheduling and Events and the Events Logistics Coordinator. This position will correspond with internal and external customers; track registrations and reservations; assist with creating and submitting Facilities work requests for housekeeping, room setups, and maintenance issues. They will coordinate IT support coverage and audio-visual needs with IT Services; communicate with Campus Safety and make arrangements for special campus safety needs; and coordinate Campus staff and student event staff to assist at events.  The incumbent will also prepare program materials and information, such as directional signage, agendas, handouts, photo release forms, etc. Additionally, this position will assist and support day-of functions at events, as needed.

The Administrative Specialist oversees the Campus mailroom which includes receiving, sorting, and distributing mail and packages and maintaining a neat and organized space.  They manage and train student workers in the Director's Office and assist with student event staff management.

This position will serve as the Saturday on-campus point-of-contact for weekend campus activities. The incumbent's regular schedule is Tuesday through Saturday however, they may occasionally be asked to work early mornings, evenings and weekends to ensure professional staff coverage during programs and events.

This position is part of a campus continuity team and may be required to report to campus to ensure continuity of operations during inclement weather or other reduced campus operations.

Performs other duties as assigned by the Scheduling and Events department.

When you come to Temple, you don't only come to an impressive campus with an abundance of resources and amenities.  You come to Philadelphia, where Temple's Main Campus is woven into the city's fabric.  Temple is committed to this community and provides several financial programs for full-time faculty and staff who purchase and reside in homes surrounding Main Campus and the Health Sciences Center.

To learn more about the benefits of working at Temple University, visit our website here: https://careers.temple.edu/careers-temple

Required Education & Experience:

Three (3) years of relevant experience working in programming and/or event support. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

Excellent verbal and written communication skills are essential. Excellent customer service skills. Ability to work with a diverse population of students who have wide-ranging academic needs and interests. Demonstrated problem-solving skills. Strong organizational skills and attention to detail. Proficient in Microsoft Office (MS Word, Excel, PowerPoint, MS Teams, etc.). Ability to learn new and emerging technologies. Must be task, detail, schedule, and priority oriented. Ability to work under pressure in a highly active and diverse work environment. Required to work some nights and/or weekends, as necessary.

This position requires a background ch ck.

This position requires Child Abuse Certifications prior to the commencement of service.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.

Temple University's Annual Security and Fire Safety Reportcontains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

Primary Location:Pennsylvania-Ambler-Ambler Campus-Administration Bldg

Job:Staff Schedule:Full-time Shift:Day Job Employee Status:Regular

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.