The City of Ashtabula is seeking an Accounting Assistant. Interested persons may apply for the full-time positions by filing a written application with Ohio Means Jobs located at 2247 Lake Avenue, Ashtabula, OH  44004 until filled. All applicants must have a valid driver's license, pass a drug screen, and a background check. A copy of the job description is available upon request of application at Ohio Means Jobs. 

Minimum Requirements:

• Associate Degree in accounting or equivalent
• 3 years experience in municipal finance and/or fund accounting
• An equivalent amount of experience and education
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General Statement of Duties: Assists with the day-to-day operations of the finance department; carries out responsibilities in some or all the following functional areas: Billing, Accounts Receivable, Accounts Payable, Cash Handling, Payroll Processing and Department Support, Collections, Customer Service, Purchasing, Banking, Accounting and Data Entry and Retrieval.

*Major Areas of Responsibility: * Not Exhaustive

• Account Maintenance
• Billing
• Purchasing
• Payroll Processing and Support
• Cash Handling
• Customer Service
• Department Support* *
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Primary Objectives

• Enhance and promote the integrity of the functions of the finance department
• Contribute to the safeguarding of the public funds
• Maintain the integrity of the finance and accounting software
• Implement best practices in the functional areas of public finance
• Implement internal controls, separation of duties, productivity, quality, and customer-service standards
• Timely completion of departmental duties
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Specific Responsibilities of the Job

Billing

• Process bills
• Billing point of contact
• Maintain the integrity of billing software
• Annual Assessments

Data Entry/Account Maintenance/Payroll Processing and Support

• Enter function specific information into finance and accounting software
• Maintain documentation for data entry functions of the finance and accounting software
• Liaison to department heads for accounts payable information
• Produce, distribute and post financial reports from the finance and accounting software
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Accounts Receivable/Cash Handling

• Balance the cash drawer
• Prepare department deposit & pay-in
• Review bank activity for ACH Deposits
• Download ach payments
• Process customer credit card payments
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Purchasing/AP

• Create requisitions as needed
• Request PO adjustment as needed
• Process AP as needed
• Process Payroll
• Issue emergency purchase
• Make approved purchase order adjustments
• Maintain accounts payable files
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Customer Service /Department Support

• Compile statistics for financial statements and CAFR
• Assist with the preparation of the CAFR work papers
• Back-up phones and customer window
• Provide department support as directed
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Required Knowledge, Skills, and Abilities

The individual should be self motivated, discerning and adaptable with the ability to access need, plan programs and execute plans without an excessive amount of supervision.

Job Requirements

These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required performing this job. Reasonable accommodations may