Executive Administrative Assistant Bookmark this Posting Print Preview | Apply for this Job

Posting Details

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number NONAC3394

Job Title Executive Administrative Assistant

Position Title Executive Administrative Assistant

Position Type Non-Faculty

Number of vacancies 1

Salary $80,059.20

Department Operations and Business Affairs

Position Summary

In support of the Sr. VP for Operations and Chief Financial Officer, this administrative professional will serve as a proactive problem solver and conscientious gate keeper. The executive administrative assistant will manage CFO’s time and prioritize, heavy calendar activities, internal meeting planning, international and domestic travel, and expenses. Need poise, sophistication and polish to deal with internal and external stakeholders, senior academic and administrative executives. Must be able to anticipate new ways to add efficiencies. Confidentiality and discretion is essential.

• Performs a variety of administrative duties with wide latitude for exercising discretion and judgment.

• Receives and answers correspondence both in the name of the incumbent and in the name of the Sr. VP for Operations and Chief Financial Officer.

• May coordinate domestic and international travel arrangements.

• Arranges for and schedules appointment for Sr. VP for Operations and Chief Financial Officer, including interviewing callers and making proper referrals; supervises the preparation of materials for meetings.

• Manages the maintenance of the Sr. VP for Operations and Chief Financial Officer’s calendar and ensures appropriate preparation for daily activities.

• Assist with management of daily operation of Sr. VP for Operations and Chief Financial Officer by assisting in developing administrative goals and priorities for long-range strategic planning, communicating, implementing, interpreting and revising policies and procedures as appropriate.

• Performs other duties, responsibilities, or special projects as needed for the Sr. VP for Operations and Chief Financial Officer.

• The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

  Minimum Qualifications

• Associate’s Degree required; Bachelor’s Degree strongly preferred. In lieu of educational requirements, experience may be substituted on a year for year basis

• 3 years related experience.

• Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

  Preferred Qualifications

• Bachelor’s degree in business administration, communications or a related field from a regionally accredited college or university.

• Previous C-Suite experience is preferred.

  Closing Date

  Open Until Filled Yes

  Special Instructions to Applicants

  Quick Link https://careers.msm.edu/postings/21111

  EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are required to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is your salary requirement

• • Are you comfortable working on-site?

(Open Ended Question)

• • Do you have 3 years related experience?

(Open Ended Question)

• • Do you have previous C-Suite experience?

(Open Ended Question)

Applicant Documents

Required Documents

• Curriculum Vitae or Resume

  Optional Documents

• Cover Letter