Office Specialist II - Supervisor (24-65)

Augusta , Maine , United States | Administrative & Office Support | Full-time

Apply by: May 20, 2024

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Maine Department of Transportation

Salary: $47,798.40 - $66,123.20/Annually (Salary Schedule (https://gateway.state.me.us/bhrintranet/ActSal/Sal_Spec_Tab_03.asp?Spec_No=81&Grade=22) )

Office/Bureau: Executive Office

Location: Augusta, ME

Position Number: 02500-2175

-Anticipated Vacancy-

Opening Date: May 6, 2024

Closing Date: May 20, 2024

Job Description:

This is advanced administrative services work in providing support to the coordination, implementation, and oversight of the Executive Office Team at MaineDOT. Responsibilities require using independent judgement, initiative and decision-making on complex administrative tasks and require proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions.

Responsibilities may include, but are not limited to:

• Independently composing, reviewing, editing, and/or approving correspondence,

• Scheduling meetings and travel arrangements for executive team members,

• Attending board/committee meetings to provide administrative support services,

• Developing and recommending new work methods and administrative policies/procedures to improve existing work practices,

• Being the liaison between Executive Team and internal and external partners on key matters, and,

• Supervising two Executive Office staff.

  Excellent organizational skills are critical, as well as the ability to prioritize the workload. This position is not eligible for telework.

To be minimally qualified for this position candidates must provide evidence of the following experience:

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of:Office Assistant I,Office Assistant II,Office Associate I,Office Associate IIandOffice Specialist I.

Application Instructions:

Interested applicants need to apply online by clicking the "Apply for this Opening/Apply Now" button along with uploading a cover letter, current resume, and any applicable copies of post-secondary transcripts, licensing, registration and certifications.

*If you require a paper application or have general questions, please contact MaineDOT Human Resources at 207-624-3050 or via email atjobs.DOT@maine.gov

Why join our team?

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State contributes the equivalent of XX% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

  State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

  Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.