The Johns Hopkins Center for Health Security at the Bloomberg School of Public Health works to protect people’s health from epidemics and disasters and ensure that communities are resilient to major challenges. We examine how scientific and technological innovations can strengthen health security. We study the policies, organizations, systems, and tools to prevent and respond to outbreaks and public health crises. We advance policies and practice to address a range of challenges, including the global rise in emerging infectious diseases, a continued risk of pandemic flu, major natural disasters, our dependence on vulnerable infrastructure, and the potential for biological threats.

The Center is hiring a Grants & Contracts Analyst to provide support for a diverse portfolio of primarily complex and noncomplex sponsored funds. The Grants and Contracts Analyst’s work will encompass an understanding of the sponsored cycle from “cradle to grave,” including an emphasis on utilizing the accounting system for projections and assisting with budget adjustments, in accordance with sponsor allowances, during the life of the awards.

Position Overview

• Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective, and efficient functioning of sponsored funding. This is an exempt position.

Job Scope/Complexity

• Will work independently the majority of the time, with support from Principal Investigators (PIs) and/or senior/management level grants & contract professionals on increasingly more complex grants/contracts. Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. May interact with external research/administrative professionals.

Types of sponsored awards for which the position is responsible

• This role functions at an intermediate level, with responsibility for independent management of multiple proposals and awards, including large federal cooperative agreements and international awards and subawards.

Specific Duties & Responsibilities

• Partner and act as point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to federal offices, private agencies/foundations and commercial companies.

• Understand and utilize institutional policies for pre- and post-award grant process and sponsor guidelines related to the cooperative agreement.

• Remain updated on changes in policy and sponsor’s requirements.

• Review involves accuracy, content, adherence to all relevant guidelines for reporting, invoicing, subaward implementation, and correspondence to federal program & grants officers.

• Provide instruction, preparation assistance, and support related to grant application procedures.

• Serve as liaison between research unit, central offices and funding agency.

• Review budgets and related justification for appropriateness and completeness of content.

• Ensures that all applicable indirect costs have been applied.

• Provide groundwork for subcontract negotiations, documentation, and management.

• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.

• Manage any assigned progress reporting and related grant submissions to ensure timeliness and accuracy both internally and externally.

• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership.

• Ensure that expenditures for budgets, grants, and contracts are monitored and that reports are prepared to maintain balanced accounts.

• Identify budget issues, provide alternative solutions, and resolve problems.

• Ensure personnel are charged appropriately within various programmatic activities and allocations for reporting at the activity level to the sponsor.

• Ensure that post-award responsibilities are completed including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.

• Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.

• Set up subcontracts and subawards with JHURA’s assistance, process verifications for payment, and perform desk audits for high-risk subawards.

• Provide information and direct assistance required to complete contract and grant closeouts.

Minimum Qualifications

• Bachelor's Degree.

• Two years of administrative/budgeting experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• MS Excel skills.

• Knowledge of budget preparation and grant submission process.

• Knowledge of accounting and budgeting theory and practices. Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.

• Ability to make independent judgments and to act on decisions on a daily basis.

• Knowledge of external Federal guidelines/procedures for grants and contracts, including CDC, NSF, and NIH.

Classified Title: Grants & Contracts Analyst

Role/Level/Range: ATP/03/PC

Starting Salary Range: $53,300 - $93,500 Annually (Commensurate with experience)

Employee group: Full Time

Schedule: Monday to Friday: 8:30am – 5:00pm

Exempt Status: Exempt

Location: Hybrid/School of Public Health

Department name: ​​​​​​​Health Security

Personnel area: School of Public Health

Equal Opportunity Employer:

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.