Job Title: Program Associate

Department: Executive

Job Reports to: Deputy Executive Director

FLSA Status: Non-Exempt

Collective Bargaining Unit: Eligible

Pay Range: Category A; Step 1 starts at $63,962.50

Location: Baltimore, MD (Remote)

ABOUT THE POSITION

The ACLU of Maryland exists to empower Marylanders to exercise their rights so that the law values and uplifts their humanity.

The Program Associate will support the substantive work of the Deputy Executive Director (“DED”). This role primarily assists the DED in identifying and analyzing information to fulfill programmatic goals within the ACLU of MD’s Strategic Plan and providing general administrative support. This role may assist with initial research and analysis of programmatic data, updating and reporting on Strategic Planning, and other work products related to various programs and projects. This role will help the DED implement the ACLU of MD’s strategic objectives and our statewide programmatic efforts. The Program Associate will also work closely with our organization’s Legal, Public Policy, Engagement & Mobilization, and Communications departments, external partners, and may also occasionally interface with the ACLU National Office.

ESSENTIAL JOB FUNCTIONS

The information provided below encompasses the essential functions and capability linked with this position:

• Provide assistance to the DED through designated programmatic and administrative responsibilities, as approved and prioritized by the DED. 

• Maintain administrative systems (e.g., program management software, communications tools, etc.) to support and meet needs of the Strategic Planning & Program Collaboration teams and enhance programmatic work by problem-solving issues related to process, communication, and data/metrics reliability.

• Establish and manage records, as well as implement record-keeping protocols, where needed, in conjunction with the DED.

• Organize and report on information across various Strategic Planning program areas, which includes identifying, collecting, maintaining, updating, entering data.

• Process DED mail, including retrieval, scanning, forwarding, and filing.

• Research administrative systems and procedures to support the organization; continuously identify and in collaboration with IT, implement new technology and resources to follow through on strategic priorities.

• Maintain continuity of engagement department operations by assigning and tracking certain tasks and sending reminders and deadlines, as needed through project management software.

• Serve as the administrative skills expert who supports the DED, Strategic Planning teams, and Program Collaboration team with systems, technology, and protocols as needed.

• Perform special projects, as needed.

  Management & Supervisory Responsibility

  This position is designated as a non-management position and does not encompass supervisory responsibility.

  QUALIFICATIONS

  Values Alignment

• Demonstrated personal commitment to advancing the ACLU’s values, mission, goals, and programs, with an understanding of the range of civil rights and civil liberties issues and their implications through previous experiences.

  Race Equity Commitment

• Demonstrated commitment to racial equity, dismantling white supremacy, and incorporating a structural power analysis into work.

• Must have knowledge and understanding of how power is manifested in matters of race, ethnicity, age, gender, sexual orientation, gender identity, gender expression, religion, ability, and socio-economic circumstances.

  Typical Education & Work Experience 

  (Relevant education/experience may substitute for required education/experience at a rate of one-year relevant education/experience per year of required education/experience.)

• High School Diploma or equivalent

• A minimum of 1 – 3 years of relevant work experience, or equivalent combination of education and work experience

• Experience working in a non-profit, advocacy, or political organization.

• Advanced proficiency in Word, Excel, Adobe, and PowerPoint; experience working with Apple products, MS Outlook calendars, Zoom, databases, and project management tools, (Asana, Podio, etc.). 

• Creative, self-motivated, enthusiasm for teamwork and collaboration, and willingness to learn. Ability to think proactively, anticipate problems.

• Strong internet research skills.

• Excellent written and oral communication skills including by email, and IM. Expected to read and reply to emails in a timely and consistent manner during work hours.

• Organized, methodical, and thorough in conversations, research, and writing.

• Ability to handle multiple activities and responsibilities with impeccable time management skills, check in with supervisor regularly about progress and priorities, shift priorities or change plans as needed, and remain responsive during busy times.

• Adaptable team player with ability to engage various constituencies in a complex environment.

• Highly organized, with meticulous attention to detail; ability to find solutions to complex problems with strong follow through to complete assignments.

• A strong commitment to racial equity, dismantling white supremacy and incorporating a structural power analysis into work.

  Work Schedule & Travel Obligation:

• Ability to occasionally travel locally, & regionally.

• Ability to work Monday to Friday, 9am-5pm, and occasional nights and weekends, as needed. 

• Candidates must live in Maryland or are willing to relocate to Maryland within 6 months of employment.

  Physical Demands:

  The following capabilities are general requirements necessary to perform the essential functions of this position related to work schedule, physical demands, working environment, travel, etc.

• Effectively communicate with others verbally and in writing, including by phone, e-mail, or in person.

• Understand, remember, communicate, and apply complex oral and/or written instructions and factual information.

• Maintain sustained concentration on computer screens and use keyboards and a variety of peripherals.

  Ability to push, pull, lift up to 25 pounds in the course of the workday in the normal performance of their duties .

COMPENSATION AND BENEFITS

Starting salary for this position $63,962.50 - $67,528.81, which per the agreement between ACLU Maryland and OPEIU Local 2, correlates to Category A, Step 1 – Step 3 on the approved compensation scale for base salary. Actual starting salary is a set calculation based on the individual candidate’s prior relevant work experience (including full-time and part-time internships and volunteer work), education, certification, and required foreign language skills (if applicable) per the agreed upon OPEIU Local 2 Union Compensation Scale, and therefore is not negotiable upon hire. For any questions, please reach out to the HR team.

Excellent benefits include:

• 2 weeks paid vacation at time of hire (increasing to 3 weeks after two years);

• 14 paid office holidays;

• 12 paid sick days;

• Telework and flex-time;

• Generous medical insurance including two health, dental and vision insurance options for staff members, their dependents and spouse/domestic partner;

• Flexible spending accounts employee assistance plan;

• Six weeks of paid medical leave, life and accidental death and dismemberment insurance;

• Short-term disability and long-term disability insurance;

• 401(k) defined contribution retirement plan with employer match;

• Free on-site parking;

• Additional commuter benefits with access to commuter rail station; and

• Direct exposure to cutting-edge civil liberties and civil rights work.

  This is a position that is exempt from the overtime provisions of the Fair Labor Standards Act.

  Deadline & Start Date

  The position will remain open until filled. Interviews will be scheduled on a rolling basis.

  To Apply

  Please submit a cover letter, resume, three professional references. APPLY HERE

  We discourage applicants from applying through third-party websites. Early applications are strongly encouraged. It will not be possible for us to respond to telephone or email inquiries.

  Resumes or applications sent via other avenues will not be considered.

  Request an Accommodation

  The ACLU of Maryland makes every effort to assure that its recruitment, selection, hiring, and employment practices provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions.

  We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email human resources at HR@aclu-md.org. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process. We encourage individuals of all abilities to request reasonable job accommodations through our office of human resources.

  Requesting a reasonable accommodation will not automatically be perceived as a disqualifying factor that would prevent an employee from performing the essential duties of the job.

   

  ABOUT THE ACLU OF MARYLAND

  The ACLU of Maryland is a non-partisan, non-profit public interest organization devoted to protecting civil rights and civil liberties. The ACLU of MD is an affiliate of the national ACLU, a key defender of civil liberties guaranteed by the Bill of Rights. The ACLU works in the courts, legislature and in communities to defend and expand individual rights and personal freedoms guaranteed by the Constitution, the Bill of Rights, and civil rights laws. The ACLU of Maryland is committed to centering race equity in our work, internally and externally, to better support and be accountable to communities of color, whose civil rights and civil liberties are systematically threatened by white supremacy.

  We put people first! The ACLU of Maryland IS a Person, Family and Community - Centric Organization with Transparency, Collaboration, Equity, Integrity, and Accountability as our core values. T he entire workforce helps to promote a culture of continuous improvement where everyone works toward improving the quality of the services we provide as well as the quality of our work environment. All individuals in our organization are expected to carry out their job tasks in a manner that is consistent with our core organizational values.

  The ACLU of Maryland is an equal opportunity employer. We are committed to diversity and inclusion in our work and on our teams. We encourage applications from all qualified individuals without regard to race, color, gender, sexual orientation or preference, gender identity and expression, age, national origin, marital status, citizenship, disability, veteran, or formerly incarcerated person status. Persons with disabilities may request accommodations.

Organization Commitment to Race Equity

All individuals in our organization are expected to support and maintain our organizational commitment to centering race equity in their work, internally and externally. We practice accountability and allyship to Black, Indigenous, People of Color, LGBTQ+, and disability communities, whose civil rights and civil liberties are systematically threatened. Applicatio n of this principle requires the conscious use of a race equity lens at all levels of work to both identify and understand implications of structural racism, challenge or confront systemic conditions or resulting issues, and dismantle overall institutional systems related to white privilege and white supremacy when engaging, advocating, and defending the civil liberties and civil rights of all Marylanders.

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