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Idaho Division of Human Resources Legal Assistant - South Boise Complex in Boise, Idaho

Legal Assistant - South Boise Complex

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Legal Assistant - South Boise Complex

Salary

$20.82 - $22.91 Hourly

Location

Boise, ID

Job Type

Full Time

Department

Department of Correction

Job Number

16340

Closing

10/7/2022 11:59 PM Mountain

  • Description

  • Benefits

  • Questions

Description

The Mission of the Idaho Department of Correction (https://www.idoc.idaho.gov/) is to create a model correctional system that provides equitable access to programming and opportunities that reflect a community experience, foster connections, and restore victims of crime.

The Idaho Department of Correction (IDOC) is currently recruiting for a Legal Assistant (Technical Records Specialist 3). This position will provide primary support for Access to Courts at facilities in the South Boise Complex. The incumbent will facilitate Access to Courts for IDOC inmates; analyze and assess specialized and complex technical records issues; determine relevant components for decision making and problem solving from a variety of sources; review legal documents; provide inmates with IDOC authorized legal resources and Qualified Legal Claims Packets, explain processes associated with filing legal documents in courts; explain processes required by federal and state court rules; provide notary services to inmates; provide documents in response to subpoena requests; maintain required logs and forms; issue decision letters; perform related work and other duties as assigned.

Hiring lists may be created from open competitive, IDOC Department Promotional, or Statewide promotional applicants. The applications may also be used for future vacancies that may occur within the next six (6) months.

We offer an excellent benefit package which includes medical insurance, retirement benefits, paid leave and holidays to name a few. On average, employer paid portions of these benefits is equivalent to 40% of the employee’s annual salary.

BENEFITS:

  • Excellent low-cost Health, Dental, Vision Insurance (https://ogi.idaho.gov/)

  • Participation in one of the nation's best state retirement systems PERSI Retirement (https://www.persi.idaho.gov/Members/base_plan.cfm)

  • Generous vacation and sick leave accrual beginning as soon as you start

  • Eleven paid holidays a year

  • Multiple savings plans, including an optional 401k & Deferred Compensation plans

  • Group Life Insurance/Disability Insurance/Supplemental Life Insurance (https://ogi.idaho.gov/life-disability/)

  • Employee Assistance Program

  • Wellness Program (https://www.idoc.idaho.gov/content/careers/employee_resources/wellness)

  • Benefits Summary

Example of Duties

  • Resolve problems associated with staff assignments

  • Schedule jobs to be accomplished

  • Train staff

  • Review work to ensure compliance with laws, regulations, and policies

  • Provide work direction and answer questions requiring subject matter expertise

  • Track and analyze problems with processes forms, system configurations and develop solutions for management consideration

  • Review documents to determine appropriate actions, ensure accuracy of computations and compliance with policies and procedures

  • Research, analyze, and resolve complex problems in processing documents

  • Correct or reject incomplete or erroneously submitted documents

  • Contact customers or other involved parties to explain changes, actions, and errors, or resolve problems and gain compliance

  • Question others to obtain or verify information

  • Review and analyze legal documents for discrepancies

  • Compose letters to address and resolve issues; conduct one-on-one conversations with customers and/or stakeholders to resolve complex discrepancies; provide guidance to staff; collaborate with others including attorneys, prosecutors, and/or law enforcement; advise customers of appeal or protest rights

Minimum Qualifications

  • Some knowledge of supervisory practices

  • Experience in records management

  • Experience interpreting, applying, or explaining state or federal laws, rules, and policies

  • Experience researching and reviewing legal documents for compliance with laws and to identify and resolve complex issues

  • Experience creating correspondence and documents using word processing software

Supplemental Information

SPECIALTY QUALIFICATIONS:

  • Experience or knowledge of court processes

  • Willingness to work in an Adult Correctional facility

DESIRABLE QUALIFICATIONS:

  • Fluent in Spanish language

HIRING INFORMATION:

To be hired, candidates will have a history and background supportive of department mission goals and will be subject to:

  • Completing a Background Investigation Questionnaire and pre-employment drug testing.

  • Having a federal and state criminal background check to include fingerprints

  • Having a history of law-abiding behavior

  • Felonies, misdemeanors, illegal drug usage, DUI's, adverse driving convictions and employment history may make you ineligible for employment

Non-hiring restrictions are in place for candidates who:

  • Have been convicted of Domestic Violence or similar types of violent behaviors

  • Have a dishonorable discharge from military service

  • Currently are using, dealing or are associated with illegal drugs

  • Have close friends or relatives under IDOC care & custody where the vacancy exists

  • Are currently under IDOC supervision or probation (must be release from IDOC supervision or probation for at least one year)

Thank you for your interest in employment with Idaho Department of Correction!

OVERTIME NOTICE: At the discretion of the appointing authority, compensatory time off may be provided in lieu of overtime cash compensation. Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.

https://dhr.idaho.gov/StateEmployees/Benefits.html

*Benefits may not be applicable for temporary or seasonal positions.

01

Describe how you have gained some knowledge of supervisory practices. This is typically gained through completion of college coursework or workshops (of at least one day) specifically covering supervisory practices; OR supervisory or team leader experience that formally involved giving work assignments, providing direction to employees, and monitoring/evaluating the work of others. (Such experience on a fill-in basis is non-qualifying unless it occurred for a period equivalent to a minimum of three or more consecutive months.) Please include any series of professional workshops in supervisory practices you may have completed, or any applicable college level courses you may have completed. Describe any experience you have as a lead worker, team leader, or supervisor with responsibilities for hiring decisions, work delegation, evaluation, coaching, discipline, and termination. Your resume MUST support your response.

02

Please describe your experience with records management. This is typically gained by at least one or more years of work experience using record management systems that included paper records, financial records, or digital records. Your resume MUST support your response

03

Please describe your experience interpreting, applying, and explaining laws and rules. Requires at least one year of work experience with responsibility for reviewing documents or actions for compliance with laws, regulations, and/or policies, OR through explaining to others how laws, regulations, or policies apply to specific situations, OR some combination of experience and paralegal studies, or completion of related college level courses Your resume MUST support your response.

04

Please describe your experience performing research and analysis of complex or technical material to ensure compliance with state and/or federal laws to resolve issues. Complex technical materials may include: court orders, court documents, contracts, subpoena requests, etc. Typically gained by at least one year of experience performing research and analysis of complex or technical material requiring in-depth program knowledge to determine if requirements were met and if they complied with established laws and/or policies. Experience may include relevant college level courses requiring in-depth analysis. Your resume MUST support your response.

05

This position will prepare a variety of business correspondence and documents using word processing software. Describe the types of correspondence/documents you have experience preparing. This requires at least one year of experience preparing a variety of business correspondence/documents. Your resume MUST support your response.

06

Describe your experience or knowledge of court processes? Typically gained by completing college level courses of a legal nature, experience in a courtroom setting, or paralegal studies. Your resume MUST support your response.

07

I am willing to work in a correctional facility.

  • Yes

  • No

    08

    Extra Credit: ABILITY TO READ & WRITE SPANISH FLUENTLY. STATEMENT: I can read and write Spanish fluently. If you indicate that you have this skill, you will be tested at a later date to show that you can perform at an acceptable level for the position. Responding "no" to this item will not disqualify you from positions that do not require the specialty.

  • Yes

  • No

    09

    IDOC.Resume: IMPORTANT: You MUST add your customized resume to the space provided or you will fail this exam. Links will not be accepted. Your resume MUST support your answers provided in this exam. Inaccurate information may result in your removal from this register. When referencing education, include all relevant course numbers, titles and credits awarded. For experience, include all relevant position titles, dates of employment (mm/yyyy-mm/yyyy or -pres), and description of work performed. For training, include hours spent training. Emphasize your education, experience, and training directly related to the exam questions. For education or training, list the title and course number (if available), dates, number of classroom hours (or days) and/or credits, with a brief description of the content. For experience, list the title of your job(s), the months and/or years held, and the name of the employer(s) where you worked in this capacity. PLEASE NOTE: Any special formatting such as underlines, tabs, bolding, indenting, numbering and bullets in your resume will be removed when you copy and paste it from WORD into the space below - this is OK! We are only interested in the content.

    10

    IDOC.PREA Have you engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997) Please reference the PREA Definition of Sexual Abuse which can be found at https://www.idoc.idaho.gov/content/careers/PREA_Sexual_Abuse_Definition

  • Yes

  • No

    11

    IDOC.PREA Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?

  • Yes

  • No

    12

    IDOC.PREA Have you been civilly or administratively adjudicated to have engaged in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?

  • Yes

  • No

    13

    IDOC.PREA Have you ever participated in incidents of sexual harassment involving offenders? Please reference the PREA Definition of Sexual Harassment available at https://www.idoc.idaho.gov/content/careers/PREA_sexual_harassment_definition

  • Yes

  • No

    14

    IDOC.Referral How did you find out about this position?

    Required Question

Agency

State of Idaho

Address

304 North 8th Street Boise, Idaho, 83720

Website

https://www.governmentjobs.com/careers/idaho

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