The Payroll Manager is responsible for the administration, accuracy, and timeliness of Pratt Institute's payroll and directing the daily activities of the payroll staff related to the processing, auditing, analyzing, and reporting of Pratt Institute's payroll processing. The role will oversee the processing of approximately 3,000 employees, including full-time and part-time faculty and staff, in addition to student employment.

This role oversees Pratt’s payroll operations, including:

• Ensuring timely processing of weekly, bi-weekly, semi-monthly, and monthly payrolls, reviewing payroll processing for accuracy before transmission to Paylocity.

• Taxes and garnishments

• Reconciliations and check distribution

• Collaborating with HRIS administrator for Kronos

• Collaborating with Benefits administrators for Paylocity.

• Acts as Systems Administrator for Paylocity, liaising with account representatives.

• Must possess problem-solving skills, manage departmental needs, coach staff, and enhance efficiency

This position reports to the Controller and directly supervises three payroll specialists.

Responsibilities:

• Review and approve Personnel Action Forms (PAF) for accuracy and timely payroll processing.

• Reconciliation of Paylocity's preprocessed export reports before payroll transmission.

• Review and approve payroll journal entries for reconciliations.

• Act as a liaison between Human Resources, Payroll Staff, and the Pratt Community.

• Ensure accurate calculation of yearly salary increases.

• Recommend and assist in developing and implementing new policies and procedures.

• Work closely with Pratt's IT department to ensure payroll data integrity.

• Assist with Fiscal Year-End and union audits.

• Reconcile payroll processing to the general ledger monthly.

• Review and approve W-2's in preparation for timely release.

• Ensure timely filing of IRS reports and tax deposits.

• Assist with periodic analysis and reconciliation of payroll accounts.

• Provide technical and procedural assistance to payroll staff.

• Troubleshoot Paylocity self-service issues.

• Assist with system transitions and upgrades.