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WellSpan Health Administrative Assistant - Surgical Services in Chambersburg, Pennsylvania

Schedule & Location

Full-Time: 7:30am - 4:00pm

Chambersburg Hospital - Surgical Services

Job Description

Under the supervision of a department director or a group of managers, performs diversified and confidential secretarial duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge and ability. May administer/coordinate programs, projects, and/or processes as assigned.

Duties and Responsibilities

  • Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate.

  • Answers telephones, routes callers, takes messages and provides routine information to callers.

  • Schedules supervisor's appointments; maintains and updates supervisor's daily calendar.

  • Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.

  • Collects information needed by supervisor for conferences and reports.

  • Composes letters and memoranda from dictation, verbal direction or from knowledge of appropriate policy or procedures.

  • Sets up and maintains files and records which may contain confidential information.

  • Takes and transcribes dictation of a highly confidential nature.

  • Compiles data for and prepares regularly scheduled or special reports, analyses and statements.

  • Enters and/or retrieves data from established computer files using knowledge of various computer software applications.

  • Opens and routes incoming mail; distributes correspondence and other material to staff.

  • Administers/coordinates programs, projects, and/or processes as assigned.


  • Minimum Experience:

  • 2 - 3 years

  • Minimum Education:

  • Associate's Degree

  • Minimum Field Of Expertise:

  • Business Administration

    Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.