This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12002655 Department

F&A FIN - Vendor Management and Purchasing

About the Department

Payment Services partners with the campus community to ensure that all University payment functions adhere to University policies, IRS regulations, and generally accepted standards. Payment Services works with our customers to properly onboard suppliers/payees and process all payments in a timely manner to meet customer (supplier, faculty, and staff) needs and expectations in the areas of supplier/payee payments and employee expense reimbursements.

Job Information

Job Summary:

Reporting to the Supplier Relationship Supervisor, the Supplier Relationship Specialist is responsible for creating and maintaining vendor files. The position requires excellent customer service and relationship building skills. The Supplier Relationship Analyst is responsible for ensuring compliance with all appropriate University, federal, and state policies and regulations. The ideal candidate will be a proactive worker with the ability to anticipate issues and provide guidance on solving problems.

Responsibilities:

• Conducts due diligence on records for new and existing suppliers to ensure compliance with federal regulations and University policies.
• Ensures government compliance forms are completed including W9 and W8 forms for new suppliers to ensure accuracy of 1099 and 1042S reporting.
• Acts as a conduit between campus stakeholders, central offices, and suppliers to update and complete records.
• Responds to supplier inquiries related to supplier record.
• Manages relationships with suppliers as required and appropriate.
• Verifies vendor change requests and updates in necessary systems in accordance with maintenance procedures.
• Conducts periodic audit of vendor database.
• Performs miscellaneous functions and/or projects as directed by the Supplier Relationship Supervisor.
• Other duties as assigned.

Competencies:

• Communicate effectively and professionally both verbal and written.
• Participate as a team player and positively influence group activity.
• Attention to detail.
• Strong analytical skills.
• Prioritize and handle numerous tasks on a daily basis.
• Excellent verbal and written communication skills required.
• Openness to change, adapts, and works effectively in a variety of situations, individuals, or groups.

Additional Requirements

Education, Experience, or Certifications:

Education:

• High school diploma or GED required.
• College degree in accounting or business administration preferred.

Experience:

• Working in a database system environment, preferably in a purchasing and/or payments department.
• Background in a customer service environment.
• Strong personal computer and mainframe system skills.
• Previous experience in a higher education institution.
• Familiarity with administrative processes, procedures, and systems within a university setting.

Technical Knowledge or Skills:

• Basic knowledge of accounting principles and accounts payable practices/techniques.
• Working knowledge of interfaces between accounts payable and other financial systems.
• Skill and knowledge of computer tools including MS Office.
• Proficiency in the use of spreadsheet and database software.
• Shown intermediate to advanced proficiency in the use of Excel (vlookup, pivot tables, etc) and other database softwares (i.e. Cognos, Tableau, Oracle, etc.).
• Prior experience as a functional user with an ERP system, preferably Oracle Fusion.

Pay Range:

• \$21.06 - \$30.83 per hour.

Required Documents:

• Resume/CV
• References Contact Information (3)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility

Yes

Requires Compliance with University Covid-19 Vaccination Requirement

No

Pay Frequency

Hourly

Pay Range

Please refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours

40

Union

024- Local 743, I.B.T. Clerical

Job is Exempt

No

Drug Test Required

No

Motor Vehicle Record Inquiry Required

No

Health Screen Required

No

Posting Date

2024-05-16

Remove from Posting On or Before

2024-11-16

Posting Statement:

The University of Chica