Executive Staff Assistant, Student Affairs Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls "the most ambitious campus design program in the country." With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University's overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati. About Student Affairs Student Affairs advocates for and meets the needs of the Bearcat community through innovative co-curricular experiences that enhance student well-being, foster life and academic skill development, engender responsibility and grow leadership capability. Our 20+ departments support and enhance your UC journey.We encourage you to learn more about us, visit our offices, and reach out for help when you need it! Job Overview The Executive Staff Assistant (ESA) will assist in planning and coordinating a wide range of administrative and operational activities across multiple offices within a large and diverse unit. The ideal candidate will be organized, detail-oriented, and dedicated to supporting the Student Affairs mission. The ESA is primarily responsible for day-to-day operations and serves as the primary contact handling inquiries from faculty, students, staff, and the general public in person, by phone, and via email. This position requires great attention to detail, excellent oral and written communication skills, and the ability to solve problems quickly and independently. This is an on-campus, in-person position reporting to the Business Officer ofStudent Affairs. Essential Functions Facility and Space Management: Oversee the reservation process for the 7th floor, ensuring availability and proper usage of spaces. Lead the opening and closing procedures for both the 7th and 8th floors, ensuring security and readiness for daily operations. Manage the kitchenette space, implementing and enforcing procedures to maintain cleanliness and functionality. Coordinate work orders and facilities management requests to ensure timely maintenance and repairs. Student Worker Supervision: Supervise and provide guidance to student workers, ensuring they understand their roles and responsibilities. Develop and maintain a schedule for student workers, ensuring coverage and support for all center activities. Serve as time approver for student workers. Conduct regular check-ins and provide performance feedback to student workers. Conduct regular check-ins and provide performance feedback to student workers. Calendar and Event Coordination: Manage the I&I unit calendar, ensuring all events and activities are accurately recorded and communicated. Oversee the printing and distribution of the center's calendar and other promotional materials. Administrative Support: Serve as the liaison for administrator in the interpretation of policies and procedures. Assist with routine communication to faculty, staff, & students. Assist in coordinating various special events, programs, and visitors. Assist in developing and maintaining office procedures and practices as needed. Order and manage supplies for the center, ensuring all necessary materials are stocked and available.