Program Coordinator, College of Design, Architecture, Art, & Planning Current UC employees must apply internally via SuccessFactors > Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls "the most ambitious campus design program in the country." With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University's overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati. About the College of Design, Architecture, Art, & Planning The College of Design, Architecture, Art, and Planning (DAAP) at the University of Cincinnati invites applications for the position of Program Coordinator in the Student Affairs office. DAAP is a world class college at one of the region's premier universities. Reporting to Student Affairs, the Program Coordinator provides critical office support by serving as the face of the college office, assisting students, faculty, staff, and the general public with inquiries, and navigating university processes. Job Overview The position requires strong computer skills (Microsoft Outlook, Word, Excel, Forms; student information system; SAP; Concur); excellent verbal and written communication skills; ability to work collaboratively and effectively in a fast-paced environment; the ability to handle work distractions; and the ability to be successful as part of a team. The person in this position will need to learn new tasks quickly, manage their time efficiently, respect issues of confidentiality, and pay attention to details. Type of Appointment: Full-time, benefits eligible Work Location: 5470 Aronoff (Clifton/Uptown Campus West) Work Hours: Monday through Friday between 8AM and 4:30PM Essential Functions Welcome visitors and serve as the first point of contact for the college with students, staff, faculty, and the general public; respond to inquiries (written, in-person, telephone) Maintain calendars and schedule appointments for the Dean's Office staff, especially the Student Affairs team and others as requested Provide administrative support to the Dean's Office, including mailings, making copies, phone calls, business transaction processing, compile data, processing advisor associations, etc. Manage the operations of the office, including maintaining and ordering supplies, keeping the common spaces tidy and clean, sorting and distributing mail, and coordinating cleaning and shredding events Schedule rooms, meetings, appointments; prepare agendas and other documents for distribution at meetings and events; take minutes as needed Manage the document retention process, both online imaging and physical files for the Dean's Office, Student Affairs, Faculty Affairs, and Business Office Process admission applications and confirmations for undergraduate transition and readmission students; process applications for certificates and minors; data entry into the student information system with appropriate information Manage DAAP email accounts (e.g. admissions, advising) Coordinate the course equivalency process Compile information for the Student Affairs e-newsletter Develop and maintain office procedures and practices as needed Manage hiring process for student workers and graduate assistants Manage timekeeping process for the college Assist with visa pro