Description Robert Half is seeking a strong Executive Assistant for a reputable company in Davis, CA. This position is fully remote, Monday-Friday, 7AM-4PM and paying $25-30/Hour dependent on experience.

We are looking for an exceptional individual to work with our global executive leadership team. We are seeking eager, team-oriented, highly professional candidates with experience supporting C-level executives and Board members. The staff administrative assistant will report to President & CEO.

Duties will include:

1) Executive Support (CEO, Leadership Team): 70-75%

a. Coordinate CEO Calendar; schedule, attend and record meeting minutes and manage follow-up / action items for CEO (and leadership team as required).

b. Coordinate scheduling and travel for CEO, and as required for Head of Marketing and Director of Technology (for joint travel).

c. Support coordination of Leadership Team meetings (travel, event details)

d. Manage CEO monthly expense reports

e. Record and Track Leadership Team action items for CEO.

f. Special projects for CEO and Leadership Team upon request (industry research, event research, etc.)

g. Work closely with CEO to ensure he is informed of upcoming commitments and responsibilities.

h. Other administrative tasks as assigned by the CEO.

2) Key Stakeholder Support (20-25%)

a. Support prospective Promoter Member recruiting and application process for CEO

b. Coordinate outreach to key individuals, organizations; research topics in support of special priorities as designated by the CEO.

c. Special Board event support and coordination (e.g., Board Strategy Retreats, special Board meetings, special VIP events and meetings).

3) As needed: short-term special projects as requested by CEO. (5-10%)

Requirements:

• Outgoing, positive attitude, friendly and professional & welcoming personality

• Proven proficiency at prioritizing competing demands, and clarifying expectations and managing to deadlines & Outgoing, positive attitude, friendly and professional & welcoming personality

• Project management experience

• Flexible, collaborative, team player

• Attention to detail, including clear and concise writing, with spelling and grammar accuracy

• Understands how to manage stakeholders in multiple time zones and cultures

• Understands and respects confidentiality and how to appropriately manage highly sensitive topics, documents and communications.

• Highly proficient in MS Office Suite (Outlook, Word, PowerPoint, Excel)

• Proven proficiency at putting together concise presentations and graphics

• Preferred experience with online / cloud-based tools, including: document management (e.g., Kavi/Higher Logic), project management (e.g., MS Project, Asana, timelines

• Project management experience

• Attention to detail, including clear and concise writing, with spelling and grammar accuracy

• Understands and respects confidentiality and how to appropriately manage highly sensitive topics, documents and communications.

• Self-starter, self-organizing

APPLY NOW! Requirements C-Suite, Administrative Assistance, Calendar Management, Calendar Management, Calendar Management, Book Travel Arrangements, Receptionist Duties, Event Planning, Meeting Coordination

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2023 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .