Primary Purpose:

Under direct supervision provides reception and clerical assistance for the effective operation of the campus office.

Minimum Qualifications:

Education/Certification

High school diploma or GED(recognized by the Texas Education Agency or RegionalAccrediting Agency)

Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50) paid by employee.

Required Experience:

One (1) year clerical experience in office setting

Knowledge/Skills:

Proficient keyboarding skills

Effective organization, communication, and interpersonal skills

Ability to follow verbal and written instructions

Ability to operate multi-line phone system

Major Responsibilities and Duties:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Professionalism

The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

• Rule 247.1 Purpose and Scope; Definitions
• Rule 247.2 Code of Ethics and Standard Practices for Texas Educators

Organization Climate

The office assistant fosters a positive school or organization morale through activities such as the following:

• Greets and directs campus visitors

Communication and Community Relations

The office assistant promotes a positive tone for school or community relations through activities such as the following:

• Receives and directs incoming calls, take reliable messages, and route to appropriate staff.

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Organization Management

The office assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:

• Receives, sorts, and distributes mail, messages, documents, and other deliveries
• Assists with receipt and distribution of student materials, including homework requests
• Maintains visitor log and issue visitor passes
• Assists with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintains computerized files using personal computer, including reports, employee roster, and mailing lists

Professional Growth and Development

The office assistant provides leadership in professional growth and development through activities such as the following:

• Participates in staff development training programs, faculty meetings, and special events as assigned

Qualities of Effective Office Assistants

The office assistant assistant exhibits qualities such as the following:

Daily attendance and punctuality at work are essential functions of the job.

Maintains confidentiality of information.

Corrects unsafe conditions in work area and report any conditions that are not correctable to supervisor immediately.

Complies with District and Campus policies and procedures, as well as state and fede