Posting Detail Information

Working TitleDevelopment Operations Coordinator

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202401453AP

Position TypeAdmin Professional/ Research Professional

Classification TitleTechnical/Support II

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$50,000-$55,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date10/14/2024

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on09/01/2024

Description of Work Unit

Who We Are

Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.

Within CSU , the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. With one of the leading development teams in the country, the Division most recently reached its $1 billion campaign goal 19 months ahead of schedule.

Office of Gift Planning: The Gift Planning Team serves the entire university providing areas of expertise related to donors who are planning their estates. The team has University wide fundraising responsibilities and assists all colleges and academic units in meeting their private fundraising goals. The team goals are aligned with University fundraising strategic goals. The position will be located in Fort Collins, Colorado and will report to the Managing Director of Development, Gift Planning.

Position Summary

The Development Operations Coordinator is responsible for the day-to-day operations of the unit including general office management, correspondence prep and review, travel detail, expense reimbursements, gift documentation, proposal management and prospect management to assist the team in their efforts.

Additionally, this position assists with web site and advertisement management as well as frequent interaction with all positions in the University Advancement Division. The gifts handled typically range from $25,000 – seven or eight figure gifts. This position will infuse diversity, equity, and inclusion into all aspects of their work in order to contribute to ensuring processes and services are inclusive. This person will also work to ensure an inclusive environment for their team and will continuously strive for inclusive excellence.

This position will also train, direct and manage any student hourly employees hired by the Office of Gift Planning.

Required Job Qualifications

• Bachelor’s degree from an accredited institution by hire date

• Minimum of 3 years’ experience, including internship and part time, in an administrative or project/office management role which may include customer-facing roles such as sales, banking, marketing, non-profit management, or development

• Demonstrates active engagement and support of diverse individuals, opinions and perspectives, and actively engages with and supports the University’s mission, vision and values.

• Ability to work non-standard hours, including early mornings, evenings, and some weekends

• Must have a valid driver’s license, the ability to obtain a driver’s license, or access to a licensed driver by the employment start date

Preferred Job Qualifications

• Strong written and verbal communication skills.

• Proficient with numbers and calculations

• Strong organizational skills and experience tracking multiple projects

• Ability to problem solve and exercise initiative and independent judgement

• Excellent attention to detail and commitment to meeting project deadlines

• Experience working with legal documents (e.g., paralegal)

• Proficient in Zoom and Microsoft Office Suite with an affinity for learning new technology

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryGift Processing and Management

Duty/Responsibility

• Manage and monitor the process to book revocable commitments established by Gift Planning team as well as facilitate process to book commitments created outside the Gift Planning team.

• Review gift proposals on the donor database to ensure they are consistent with the direction submitted by the donors. Work with pertinent fundraiser to update, if needed.

• Work in partnership with CSU Foundation to track status of revocable commitments for individuals who are deceased.

• Exemplify the Division’s commitment to inclusive excellence and demonstrates this in operational tasks.

Percentage Of Time30%

Job Duty CategoryDonor Relations and Stewardship

Duty/Responsibility

• Interacts with donors as needed and disseminating information packets to donors as well as internal constituents.

• Coordinates Frontier Legacy Society birthday card mailing

• Work in partnership with central Donor Relations and Stewardship team on stewardship of the Frontier Legacy Society

• Awareness of upcoming donor visits to ensure Gift Planning team member has required information for visits (e.g., parking pass, collateral, gifts).

• Create positive relationships and inclusive environments with constituents of all backgrounds.

Percentage Of Time15%

Job Duty CategoryMarketing

Duty/Responsibility

• Implement and coordinate marketing plan with third party vendor for website maintenance, newsletters, surveys, eBlasts, print mailings, and donor stories.

• Manage budget for annual marketing plan

• Manage supply of marketing materials and collateral, oversee regular updates, and organization (e.g., Creating Your Legacy, student and faculty support buckslips, Sharpe brochures)

• Examine communications with a lens of diversity and inclusion for the audience.

Percentage Of Time30%

Job Duty CategoryAdministration, Student Supervision

Duty/Responsibility

• Manage financial transactions for Gift Planning, including maintain knowledge of PCard policies and procedures.

• Holistic review and management of travel (e.g., proactively seeks receipts for anticipated items (e.g., parking), remove meals/expenses when PCard receipt provided) and well-versed on policies and procedures.

• Manages daily activities of student hourly coordinator.

• Ensures coverage for area (with student or Gift Planning staff) for planned absences or otherwise.

• Organize and manage office storage space.

• Maintain professional dues and memberships for Gift Planning team.

• Work in partnership with units in office suite to maintain a clean, organized office space.

• Fully understands and applies appropriate policies, regulations, and procedures as required by the Division of University Advancement, University, community, state, etc. Exemplifies the Division’s commitment to inclusive excellence.

Percentage Of Time25%

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. If you are needing assistance or accommodations with the search process, feel free to contact Kaitlyn Howell, Kaitlyn.Howell@colostate.edu, with any questions.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel

Search ContactKaitlyn Howell, Kaitlyn.Howell@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Will you have a Bachelor's degree from an accredited institution by the hire date?

• Yes

• No

• • Do you have a minimum of 3 years’ experience, including internship and part time, in an administrative or project/office management role which may include customer-facing roles such as sales, banking, marketing, non-profit management, or development?

• Yes

• No

• • Do you demonstrates active engagement and support of diverse individuals, opinions and perspectives, and will you actively engage with and support the University’s mission, vision and values?

• Yes

• No

• • Do you have the ability to work non-standard hours, including early mornings, evenings, and some weekends?

• Yes

• No

• • Do you have a valid driver's license or the ability to obtain or access to a licensed driver by the employment start date?

• YES

• NO

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents