Description

Who We Are

Advanced Systems Group (ASG) offers a single-source solution for all your low-voltage contracting and installation needs. ASG's strong market presence is a result of a commitment to quality products and certified installation including Professional Audio - Sound Reinforcement, Video - Presentation and Recording Studios. Structured Cabling - Voice/Data/Video. Security - CCTV, Card Access, Intrusion Detection, Life Safety - Fire Alarm, Inspections, Fire Extinguishers, Nurse Call, Sound Masking, Mass Notification, Paging and Intercom Systems.

ASG is a division of Shambaugh & Son, L.P., a wholly owned indirect subsidiary of EMCOR Group, Inc. and together we perform more than $900 million of construction projects per year with over 2,900 employees throughout 50 states from our home office in Fort Wayne, Indiana.

We recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.

Job Summary

ASG is looking for a Purchasing Assistant in the Fort Wayne, IN office. In this position you will be responsible for the following duties:

Essential Duties and Responsibilities

• Create accurate and complete purchase order entries for all projects

• Expedite and ensure materials are delivered

• Responsible for vendor invoice reconciliation

• Submit work order billings to ASG inhouse billing specialist

• Utilize Accounting system to create Work Order Numbers

• Notify Project Managers of job #’s created and filed on network

• Process Direct Sales, small contracts and large contracts

• Interact with Project Managers to submit billings in a timely fashion

• Backup for the other office administrative assistants

• Maintain and update spreadsheets

• Other duties as assigned.

Qualifications

• Minimum 5+ years of office administrative experience

• Must have proven experience in multi-tasking and doing several tasks at once – incoming calls, scheduling, internal personnel, emails, tracking information, etc.

• Experience with AS400 is a plus

• Must be self-started and able to handle multiple tasks at one time

• Proficient in Microsoft 365

• Attention to detail and accuracy is a must

• Reliability and longevity required

• Must be dependable and have a strong work ethic

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=%22Shambaugh+%26+Son%22&o=relevance&w=&wc=&we=&wpst=) Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.

Shambaugh is deeply committed to a policy of equal employment opportunity for all its job applicants and employees. We seek to employ qualified persons in all job classifications and to administer all personnel actions affecting our employees without discrimination on the basis of race, color, religion, sex, pregnancy, age, national origin, sexual orientation, gender identity, political ideology, ancestry, or genetic information. Individuals with a disability, disabled and other protected veterans and any other characteristic protected by applicable law will be given the fullest consideration for employment in positions for which they are qualified. We also are committed to making reasonable accommodations for qualified individuals with a disability as well as abiding by any and all state and local laws, which in addition to the above prohibit discrimination in any form.

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