Administrative Specialist I - Center for Experiential Learning & Simulation

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=533731&lJobSourceTypeID=796&sLanguage=en-us) Job no: 533731

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 29010806 - MD-ANACLERIO LEARNING CENTER

Classification Title:

Administrative Specialist I

Job Description:

Join the Center for Experiential Learning & Simulation (CELS) in a dynamic role as anAdministrative SpecialistI, where you'll provide comprehensive support to the center. We’re seeking a highly organized and detail-oriented professional to manage complex schedules, coordinate logistics, maintain precise records, and offer technical assistance. In this role, you’ll be an integral part of academic and research initiatives, supporting meaningful programs and fostering key interactions. With opportunities to collaborate closely with stakeholders and manage core administrative tasks, this position is ideal for a motivated professional who thrives in a dynamic setting and is eager to contribute to the success of the CELS as we advance experiential learning and assessment excellence.

About This Role

Scheduling and Coordination

• Coordinate and manage scheduling for the 3rd and 4th floors, including room reservations and space allocation for ALAC learning activities.

• Oversee and schedule confidential assessment activities, such as Florida CARES assessments and Intern OSCE/CSE preparations.

• Provide scheduling and clerical support for courses BMS6000 and MDT7200, acting as a liaison with the Office of Medical Education.

  CSE Management

• Create and distribute all CSE reports to students.

• Attend CSE-related meetings with the medical director, prepare presentation materials, and take meeting minutes.

• Support quality control efforts by assisting with data collection.

  Research and Meeting Support

• Develop and disseminate research-related materials, such as brochures and press releases.

• Coordinate communication with stakeholders, media outlets, or the public about research findings or outcomes.

• Maintain accurate records of research activities, progress, and outcomes.

  Reporting and Data Management

• Use Qualtrics reports to manage data.

• Oversee billing, invoicing, and payment processes for CELS and ALAC.

• Handle payment processing for Standardized Patients (SP).

  About CELS

The Center for Experiential Learning and Simulation (CELS) at the University of Florida's College of Medicine is dedicated to enhancing education through innovative simulation experiences. CELS supports the training and assessment of healthcare professionals by providing a state-of-the-art environment for learning and practice. Our mission is to improve patient care by fostering a culture of collaboration and excellence in education, ensuring that learners develop the skills necessary for success in their fields. CELS offers a variety of services, including scenario-based training, assessments, and workshops designed to meet the needs of medical students, residents, and faculty.

To learn more about CELS and our programs, please visitCELS Website (https://simulation.med.ufl.edu/) .

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance

• Life and Disability Insurance

• Generous retirement options to secure your future

• Comprehensive Paid Time Off Package (including 11 paid holidays, as well as paid family, sick, and vacation leave)

• Exceptional Personal and Professional Development Opportunities (UF Training & Organization Development including leadership development, LinkedIn Learning, amongst other opportunities)

• Tuition Assistance (UF Employee Education Program)

• Public Service Loan Forgiveness (PSLF) Eligible Employer

  About the City of Gainesville

Discover Gainesville, Florida, home to the University of Florida College of Medicine, where modern attractions and natural beauty harmonize to create an exceptional living environment. Enjoy a low cost of living, no state income tax, outstanding public and private schools, and pleasant winters in a community that passionately supports Division I NCAA sports (Go Gators!). Explore scenic bike trails, lively farmer's markets, and a thriving local brewery scene. Immerse yourself in over 30 miles of biking and hiking trails, encounter diverse wildlife in Florida State Parks, and experience thrilling adventures in freshwater springs. Gainesville's central location offers easy access to both the Gulf of Mexico and the Atlantic Ocean, providing stunning beaches, nature preserves, and world-renowned theme parks within a day's drive. Become part of our vibrant community, where the perfect blend of opportunities awaits. Learn more about what Gainesville has to offer atVisit Gainesville (https://www.visitgainesville.com/) .

Expected Salary:

$21.00 - $24.00 per hour

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and relevant experience.

Preferred Qualifications:

An ideal candidate w il l possess:

• Proficiency in Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher) with advanced Excel knowledge.

• A bachelor’s degree or higher is preferred, showing a commitment to personal growth and understanding of higher education.

• Exceptional ability to independently plan, organize, and coordinate multiple projects.

• Outstanding communication, organizational, and computer skills.

• Impeccable attention to detail.

• Strong interpersonal skills to effectively communicate with faculty, staff, and students.

• Experience with a Content Management System/Learning Management System.

• Accounting/Bookkeeping experience.

• Ability to work in a high-paced environment.

Special Instructions to Applicants:

To be considered, please upload the following documents with your application:

• Cover letter

• Resume

• Contact information for three professional references

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD).

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 31 Oct 2024 Eastern Daylight Time

Applications close: 14 Nov 2024 Eastern Standard Time