Business Admin Specialist II

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=533825&lJobSourceTypeID=796&sLanguage=en-us) Job no: 533825

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 16010900 - LS-CLAS SHARED SERVICES CENTER

Classification Title:

Business Administrative Specialist II

Job Description:

Human Resources

• ePAF level 1 approver for assigned salary plans. Responsible for monitoring, reviewing, and approving transactions submitted in myUFL while monitoring procedures and compliance with UF, state, and federal regulations.

• Processes HR transactions in myUFL by preparing and reviewing the submission of the transactions, including job postings, hires, position updates, special pay increases, terminations, leave cash outs, additional pay, etc.

• Coordinate the recruitment process, including drafting job postings, scheduling interviews, and preparing interview materials.

• Assist with onboarding new employees, including preparing orientation packets and coordinating training sessions.

• Maintain and update employee records, ensuring data accuracy and compliance with university policies.

• Process personnel action forms, leave requests, and other HR-related documentation promptly and accurately.

• Assist the college with the implementation and administration of HR programs and initiatives, such as employee recognition programs and training workshops.

• Support the organization and execution of HR-related events, including career fairs, training sessions, and employee appreciation events.

  Finance

• Assist with the preparation and monitoring of unit budgets, including tracking expenditures and reconciling accounts.

• Process financial transactions such as purchase orders, travel authorizations, reimbursements, and invoice payments in UFGO in accordance with university guidelines.

• Maintain financial records and documentation, ensuring all files are up-to-date and audit ready.

• Prepare financial reports and summaries for departmental review, highlighting variances and potential issues.

  Departmental Support

• Physically works in other departments when needs arise due to staff fluctuations. Provides Academic Support, Payroll Support, Human Resources, Fiscal, and Commitment Accounting support for the unit.

• Maintains effective relationships with college dean’s office, university core offices (UFHR, Student Employment, Graduate School, Payroll, etc.), as well as units served by the SSC.

• Attend college and university meetings for management personnel to ensure the unit’s understanding of, and compliance with, rules and regulations (as needed).

• Responsible for providing or arranging training for assigned staff members and SSC partner liaisons in HR and Fiscal transactions.

• Provides additional one-on-one training to staff, ensuring a complete understanding of the current guidelines.

  Academic Support

• Provides support to the assigned unit’s undergraduate and graduate programs by organizing and administering student affairs.

• Responsible for scheduling rooms and equipment for graduate oral exams.

• Prepares and submits undergraduate and graduate course scheduling for assigned departments.

• Coordinates with other departments/units for cross-listing of courses.

• Assist graduate and undergraduate students registering for classes.

• Manages department-controlled courses. Answers inquiries on class availability, waiting lists, credit-hour requirements, etc.

• Monitors undergraduate and graduate student progress through program and determines whether program or graduation requirements have been met.

• Submits change of grade forms for undergraduate and graduate students in assigned departments.

  Other Duties as Assigned:

• Perform additional tasks as required by the College, adhering to University of Florida policies and procedures.

Expected Salary:

The salary is $19.16-$25/hour, commensurate with qualifications and experience.

This is a TEAMS position and is eligible for a suite ofexcellent benefits, retirement options, and paid leave. (https://hr.ufl.edu/benefits/eligibility/staff-teams)

Minimum Requirements:

High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

• Demonstrated commitment to excellent customer service, with the ability to engage effectively with diverse populations.

• Proven ability to work independently as well as collaboratively within a team, maintaining productivity and adaptability across varied assignments.

• Strong interpersonal and communication skills, with the ability to convey complex information clearly and professionally.

• Familiarity with UF human resources policies, procedures, and systems (e.g., myUFL) preferred.

• Florida Notary Public certification.

• High level of critical thinking and problem-solving skills, with attention to detail and accuracy.

• Strong work ethic, professionalism, and commitment to confidentiality.

• Ability to maintain a professional attitude and demeanor, ensuring respectful and effective communication in all interactions.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and contact information for at least three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.

Health Assessment Required:No.

Advertised: 07 Nov 2024 Eastern Standard Time

Applications close: 21 Nov 2024 Eastern Standard Time