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Mine Safety and Health Administration Mine Safety and Health Assistant (OA) in Geneva, New York

Summary This position is located in a field office within Enforcement, Mine Safety and Health Administration (MSHA), Department of Labor (DOL). The incumbent of this position provides program and administrative support, as well as liaison duties in direct support of the supervisor and a cadre of Mine Safety and Health Inspectors. This position is inside the bargaining unit. Responsibilities Makes travel arrangements for employees of the work unit. Provides itinerary, secures travel and hotel reservations, and prepares travel vouchers upon completion of travel. Performs a variety of administrative functions, such as: posts and maintains time and attendance records, prepares personnel documents, prepares requisitions and distributes supplies, prepares mileage reports, tracks awards, etc. Researches, gathers and assembles information for use by field office staff in special projects, evaluations, conferences, meetings and FOIA requests. Maintains records systems for the work unit in support of Division operations. Tracks citations and orders for assessment purposes to ensure submission to the District Office within established time frames. Receives calls and visitors. Ascertains the nature of the call/visit and determines those which she or he can personally handle or referring others to the appropriate staff. Receives, reviews and distributes incoming correspondence. Responds to those which do not require the attention of the supervisor or staff. Reviews outgoing correspondence for compliance with policy, procedure, format, grammar, punctuation, etc. Requirements Conditions of Employment Must be at least 16 years old and a U.S. Citizen. Candidate required to obtain the necessary security/investigation level. Appointment to this position may require a background investigation. Requires a probationary period if the requirement has not been met. Required Proficiency: You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificates or self-certify your proficiency. Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection. Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50. Reference the "Required Documents" section for additional requirements. Notification Concerning COVID-19 Vaccinations. As required by Executive Order 14043, Federal executive branch employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and to submit documentation of proof of vaccination or to be in the process of requesting an exception to the vaccination requirement before appointment or onboarding with the agency. The agency will provide additional information regarding which forms of documentation can be accepted and how you can request to be considered for a legally required exception from this requirement. Currently, implementation and enforcement of Executive Order 14043 has been suspended pursuant to an injunction pending further litigation. Qualifications Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-05, in the Federal Service.This experience may have been gained either in the Federal or private sectors. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience for this position is defined as performing administrative duties to support an office, examples of such experience include: Experience reviewing documents for conformance with policy, format, grammatical accuracy; Experience working with office automation software in order to retrieve, manipulate or modify data from different sourcesto generate reports, documentation or information used by others; Experience maintaining files and/or filing systems; Experience operating standard office equipment such as printers, photocopiers, facsimile machines, multi-line office telephone systems; and, Experience in transcribing correspondence and reports from rough drafts into proper format. There is no substitution of education forspecialized experience for the GS-06 level. In addition to the above, required proficiency for Office Automation (OA):You must have a typing proficiency of 40 words per minute based on a 5 minute sample with three or fewer errors. You must have a certificate of proficiency from an organization authorized to issue such certificatesorself-certify your proficiency. Education Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum course work requirements for this position. Click Evaluation of Foreign Education for more information. Additional Information Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor’s Telework Program. Persons who are deaf, hard of hearing, blind, or have speech disabilities, please dial 711 to access telecommunications relay services. DOL seeks to attract and retain a high-performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility, and fairness so that all individuals can participate and contribute to their full potential. All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company that may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact the vacancy contact on this announcement. Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Additional information is available at https://www.opm.gov/policy-data-oversight/pay-leave/pay-and-leave-flexibilities-for-recruitment-and-retention/

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