Hillsdale College Director of Events for External Affairs in Hillsdale, Michigan
The director of events reports to the executive director of programs primarily and the associate vice president secondarily. The director oversees the logistics of External Affairs events, including National Leadership Seminars, Constitution Day Celebration, and occasional special events. The director also assists with Center for Constructive Alternatives (CCA) seminars and the Free Market Forum.
Ensure that events are run smoothly.
Serve as liaison with venues and vendors before, during, and after events.
Oversee event logistics.
Conduct venue site visits and contract negotiation as needed.
Assist with the production and and mailing of guest invitations.
Run event speaker logistics, including booking of travel and accommodations.
Manage the hotel room block.
Oversee online guest registration process.
Manage pre-event and on-site table seating.
Manage on-site guest relations.
Supervise event student and staff workers.
Prepare and ship event materials and supplies.
Ensure all events start on time and end on time.
Process venue and vendor invoices.
Assist executive director of programs and associate vice president as needed.
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience
A Bachelor’s degree is required, plus meaningful experience in a similar role.
Ability to read, write, hear, speak, see, and communicate effectively. Ability to operate basic office equipment to include photocopier, fax machine, and computer. Occasional lifting of office supplies, booklets, etc. is necessary.
Knowledge of office practices.
Possess good interpersonal skills in dealing with College staff, speakers, subscribers, donors, students, faculty, and parents over the phone and in person.
Possess good organizational skills.
Ability to understand and follow oral and written instructions and to express ideas effectively.
Ability to be a self-starter, work with limited supervision, and make independent decisions.
Accuracy and thoroughness.
Possess sound judgment and maturity.
Knowledge of basic office machines.
Possess good grammar skills.
Maintain a calm and cheerful demeanor while handling multiple tasks on deadline.
The External Affairs Department interacts with the entire Hillsdale College audience. A neat appearance and a pleasant relationship that is supportive of the College mission is essential. This relationship needs to be supportive and professional, while maintaining confidentiality as needed.
Code of Commitment
Be a good representative of Hillsdale College to promote the liberal arts, the College’s original Articles of Association and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College.
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