Idaho National Laboratory is hiring an Administrative Assistant to work in our System Engineering & Integration department. Our team works a 9x80 schedule located out of our REC facility with every other Friday off. You will report to the Senior Manager of the System Engineering & Integration department.

Responsibilities Include:

• Compose and types, edits, and proofs a variety of documents, reports, and correspondence. Design charts and graphs to be used in oral presentations. Initiate and respond directly to correspondence. Respond to problems/inquiries and complete periodic and special reports.
• Order supplies by generating requisitions through our organization provided systems. Is the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.
• Receive, refer, or answer mail, walk-in, and telephone inquiries regarding organization activities.
• Efficiently manage multiple calendars with accuracy and efficiency while prioritizing needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Support office operations by coordinating requests for information or providing general direction to others across INL.
• Coordinate travel accommodations for organization(s) and prepare travel expense records.
• Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.
• Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents.
• Logistical space coordination and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Property management and space management.
• Monitor status of critical items, assignments, and deadlines to ensure completion.
• May escort un-cleared visitors.
• Other responsibilities as assigned.

*Minimum Requirements: *

• Graduation from high school or equivalency and four years of experience.
• Experience providing outstanding administrative support to a fast-paced team of over 30 individuals
• Experience with key tools, including Concur, Ariba, and similar tools.
• Experience with company pCard and related reconciliation

*Job Information: *

• The pay range for this position is $21.90min - $36.13max. At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match
• Paid time off (personal leave)
• Employee Education Program (tuition assistance)
• Comprehensive Relocation Package
• Benefit eligibility subject multiple factors, including employment status and position classification.

/INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,800 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions./

Selective Service RequirementsTo be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment OpportunityIdaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.

Reasonable AccommodationWe will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other InformationWhen applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third-party vendors unsolicited.

Job: *Business Services Assistant

Organization: *Energy & Environment Science & Technology (Bxxx)

Title: System Engineering and Integration Administrative Assistant

Location: ID-Idaho Falls

Requisition ID: 21891