Administrative Assistant

Date Posted: Apr 25, 2024

Requisition ID: 441618

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Family & Social Services Administration:

The Office of Medicaid Policy and Planning (OMPP) is a division within the Family and Social Services Administration, which receives around 18 percent of the state's budget to ensure vital health care coverage to approximately 1 in 4 Hoosiers. OMPP strives to build programs and processes that enable Hoosiers to live in fully engaged communities and reach their greatest emotional, mental, and physical well-being. Our mission is to support individual and community well-being with effective and efficient programs, remarkable collaborations, measurable impact on individuals and communities, and an energized staff that is fully engaged with this mission.

Salary : This position traditionally starts at an annual salary of $39,000.00. The Salary for this position may be commensurate with education and job experience.

Role Overview: This role serves as a professional assistant to and administrative specialist for the directors of the administrative team and their staffs. You will assist by making recommendations for improvements in work methods, administrative procedures, and implementation of statewide administrative initiatives. Your role performs a myriad of administrative duties, encompassing a degree of autonomy and discretion in the interpretation, application, and execution of FSSA’s internal policies. You may also represent senior staff in appropriate communications.

The ideal candidate will have a minimum of two years of college education plus three years of experience; experience may be substituted 2:1 in lieu of degree. Associates degree preferred. They should be proficient with Microsoft Office Suite, Windows, and SharePoint; intermediate to advanced Excel and Outlook skills including scheduling, desirable.

A Day in the Life:

The essential functions of this role are as follows:

• Provides complex administrative support to a department, agency, or facility.

• Makes program improvement recommendations to agency executives.

• Makes recommendations in developing new policies to facilitate the meeting of agency goals.

• Develops new methodology and structures for improvement of agency functioning.

• Researches and investigates program and procedural problems.

• Explains agency policy and procedures to interested parties.

• Follows-up on plans, programs, policies, and procedures to ensure uniform compliance.

• Investigates administrative problems that arise within the agency.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

The ideal candidate in this role should minimally have either

• a Bachelor's Degree and 1+ year of experience, or

• an Associate's Degree and 3+ years of experience, or

• at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

Related certifications and coursework may be considered for education or experience.

You must meet the following requirements to be considered for employment:

• Specialized knowledge of the theories, principles, and practices of administrative management

• Extensive knowledge of department or agency programs

• Working knowledge of state government administrative structure

• Organizational skills with the ability to prioritize tasks effectively and multitask

• Ability to coordinate the work of diverse professional and support personnel

• Ability to effectively communicate, both orally and in writing

• Ability to maintain cooperative work relationships

• Ability to develop new, alternative solutions for encountered problems

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.