Job Overview:

The Team Coordinator Administrative Assistant will provide support to the Corporate Accounting department. A successful candidate will have previous related administrative experience and the ability to function effectively in a fast-paced environment with a strong attention to detail.

The position requires an individual who must work with individuals of all levels within the organization since they will support requests from all levels of associates.

Compensation: $23-25/hr

FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Job Responsibilities:

The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included.

• Add, update, and deactivate vendors and associates in/from our Accounting Software, T&E tool system and Vendor Platform
• Maintain an active list of associates and vendors in our systems
• Maintain our Vendor Platform research queues up to date
• Assist in the preparation of regularly scheduled reports
• Handle Audit requests related to our Accounting Software, T&E tool system and Vendor Platform
• Develop and maintain a filing system for archival purposes
• Provide general support to department associates
• Key liaison between department and facilities for quality-of-life issues
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Deposit checks
• Back-up forCollection Specialist
• Ad hoc projects

Skills & Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to anticipate busy schedules and communicate with other members of the organization/department to complete assignments on time
• Demonstrate integrity in work product and commitment to accuracy
• Excellent time management skills and ability to multi-task and prioritize work
• Is extremely versatile with adapting with different management styles and personalities as this role will be supporting all organizational requests
• General knowledge of Outlook and Excel (formatting)
• Attention to detail and problem-solving skills
• Strong organizational and planning skills
• Good written and verbal communication skills

Education & Experience:

• 2+ years’ experience in an administrative / team support role
• Knowledge of Excel Preferred
• Knowledge of Power Point preferred

Physical Requirements & Working Environment:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 25 lbs.
• Must be able to sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.

Tools & Equipment Used:

• General office equipment

What We Offer:

• Medical, dental, and vision plans (full time and part time 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Verizon discount
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

About Us:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.