Administrative Spec I - Developmental Pediatrics

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=531256&lJobSourceTypeID=796&sLanguage=en-us) Job no: 531256

Work type: Staff Full-Time

Location: Jacksonville Campus

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 30090000 - JX-PEDIATRICS-JACKSONVILLE

Classification Title:

Administrative Spec I

Job Description:

• Responds to routine and moderately complex questions or issues regarding policies, procedures, and

processes and ensures compliance at the unit level.

• Coordinates particular support activities within an office or provide direct support to faculty or

management staff. Oversees and facilitates community events for the division.

• Coordinates travel arrangements, makes reservations and processes reimbursements.

• Drafts correspondence and reports. Creates or maintains unit filing systems or workflows.

• Maintains office supply inventory, interacts with vendors, serves as unit contact for space, equipment

or facility issues. Maintains subscriptions, order office supplies, ensures correct cost allocations and

circulates mail.

• Organizes and performs all office and clerical functions including, but not limited to, setting

appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes and

organizing and maintaining calendar appointments/scheduling for Division Chief and Associate Director.

• Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed

equipment and catering of food, when appropriate, for meetings and training sessions.

• Facilitates the coordination of regional trainings throughout the year.

• Updates and maintains inventory lists for protocols and equipment as required by the Florida

Department of Education.

• Oversees and coordinates volunteers and volunteer paperwork.

• Develops and maintains pediatric resident schedule for developmental pediatric rotations and

ensures resident completion of necessary assignments needing to be turned in to Division Chief. Builds

resident schedule each month.

• Assists with special projects as assigned.

Expected Salary:

$21 to $24 per hour depending on education and experience.

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and relevant experience.

Preferred Qualifications:

• Associate's or Bachelor's degree in a relevant discipline such as Healthcare Administration, Business, or related field, with five years of operational experience in an ambulatory practice setting in the same or similar specialty.

Special Instructions to Applicants:

This is a time-limited position. Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.

Background Check is Required.

To be considered you must upload your Cover Letter, Resume/CV, and 3 References.

University of Florida College of Medicine – Jacksonville: Visit this link (https://ufh.sc/COMJvideo) to watch the video.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.

Health Assessment Required:No.

Advertised: 24 Apr 2024 Eastern Daylight Time

Applications close: 08 May 2024 Eastern Daylight Time