Accounts Payable Supervisor

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Accounts Payable Supervisor

Salary

$60,000.00 - $70,000.00 Annually

Location

Jacksonville, FL

Job Type

Civil Service

Job Number

2025-06261

Department

FINANCE

Opening Date

11/08/2024

Closing Date

11/22/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Job Description

Are you looking for your next career opportunity in the accounting field? Are you self-motivated and ready to serve the City of Jacksonville in the Finance Department in our fast- paced Accounting Division? Do you want to earn up to four (4) weeks leave time each year, in addition to comprehensive city benefits with free and low-cost health, dental and vision options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Finance Department is actively seeking a Accounts Payable Supervisor.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is professional accounting work in planning, organizing, and directing the work of an accounts payable activity. Work requires knowledge of the theories, principles, and practices of accounting and accounts payable. Supervises the work of subordinates by scheduling, assigning, monitoring, reviewing, and evaluating the work of employees engaged in recording and processing payments for all goods and services used by the City. Contacts are primarily for the purpose of understanding and/or influencing others to achieve project objectives. The work is covered by clearly defined policies and accounting principles and the employee is required to exercise judgment in determining how to accomplish program objectives. The work requires the use of judgment in searching for solutions or new applications within one's known experiences. Work is performed in an office environment where risks and hazards are minimal, known, predictable, and controllable. Operates a personal computer using word processing, spreadsheet, and various accounting related software. The physical demands consist mainly of sitting or standing at a workstation for extended periods of time, using office equipment on an ongoing basis, and occasionally lifting and moving light objects. The work is performed under administrative direction where the work is subject to operating plans, objectives, functional policies, and precedents, and the worker is given the freedom to determine how and when expected results are achieved. The work is reviewed in terms of feasibility, compatibility with other work projects, and effectiveness in meeting requirements or expected results.

Examples of Work

• Trains, assigns, directs, reviews, and evaluates the work of assigned employees engaged in recording and processing payments for all goods and services used by the City.

• Plans and develops standard operating procedures to ensure consistency and conformance to City rules and regulations.

• Oversees the development and implementation of new accounts payable processes and/or systems.

• Monitors workflow for planning improvements in quantity and quality of service.

• Solves vendor and other department problems through phone communication and correspondence.

• Makes journal entries to correct the accounts payable system.

• Balances accounts payable encumbrances to the general ledger.

• Operates standard office equipment such as personal computers using word processing, spreadsheet, database, and various accounting related software.

• Communicates clear direction, manages for results, and leads organizational change.

• Assigns responsibility, takes corrective action, demonstrates leadership in evaluating, developing, and motivating employees.

• Demonstrates proficiency in the City of Jacksonville’s competencies .

• Performs related duties as required.

Knowledge, Skills and Abilities

• Knowledge of statutes, laws, rules, and regulations governing accounts payable.

• Knowledge of automated accounting and accounts payable systems.

• Knowledge of supervisory principles, practices, and procedures.

• Skill in making and verifying mathematical calculations.

• Skill in establishing and maintaining accounts payable records and reports.

• Ability to understand and apply accounting and accounts payable theories, principles, and practices.

• Ability to plan, organize and schedule work efficiently.

• Ability to train, assign, direct, review and evaluate the work of assigned employees.

• Ability to evaluate accounting and accounts payable procedures.

• Ability to analyze and audit accounting, accounts payable, and fiscal data, records, and reports.

• Ability to read, understand and apply complex written material.

• Ability to communicate effectively.

• Ability to prepare comprehensive reports.

• Ability to develop computer-based spreadsheets, graphs, and reports.

• Ability to operate standard office equipment such as personal computers using word processing, spreadsheet, database, and various accounting related software.

Open Requirements/Supplemental Information

OPEN REQUIREMENTS:

• Six (6) years of education and/or experience in accounting which includes successful completion of 21 semester hours of accounting course work and three (3) semester hours of management course work at the college level from an accredited institution;

• Two (2) years of professional level accounting experience and two (2) years of accounts payable experience.

Preferred

• Supervisory experience is preferred.

• Bachelor’s Degree from an accredited institution in Accounting is preferred.

OTHER REQUIREMENTS:

• The probationary period for this class is twelve months.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based.

REQUIRED DOCUMENTS: The below documents are required with your application.

• College Transcript - When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes

• No

  02

  Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes

• No

  03

  This position is located in an office and is not a remote location.

• I have read and understand the above statement.

  04

  The budgeted annual salary for this position is $60,000.00 - $70,000.00 . This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation.)

• Yes

• No

  05

  If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

  06

  A Bachelor's Degree from an accredited college or university in Accounting is preferred. If yes, you MUST attach your college transcript to your application.

• Yes

• No

  07

  Do you understand that you must have successfully completed (grade of "C" or better) a minimum of 21 semester hours of accounting course work and 3 semester hours of management course work from an accredited college or university?

• Yes, I have completed the required accredited college courses and have attached a copy of my college transcripts.

• No, I have not completed the required accredited college courses.

  08

  Do you have six (6) years of education and/or experience in accounting?

• Yes, 6 years of education and/or experience in accounting.

• No, I have less than 6 years of education and/or experience in accounting.

  09

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  10

  Indicate the organization(s) you worked for where you gained this experience.

  11

  Do you have two (2) years of professional level accounting experience?

• Yes, I have 2 years of more of professional level accounting experience.

• No, I have less than 2 years of professional level accounting experience.

  12

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  13

  Indicate the organization(s) you worked for where you gained this experience.

  14

  Do you have two (2) years of professional level accounts payable experience?

• Yes, I have 2 years or more of professional level accounts payable experience.

• No, I have less than 2 years of professional level accounts payable experience.

  15

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  16

  Indicate the organization(s) you worked for where you gained this experience.

  17

  Supervisory experience is preferred. Do you possess this experience?

• Yes

• No

  18

  If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

• No, I am not claiming veterans preference and this does not apply to me.

  19

  A copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

  Required Question

Agency

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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