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City of Lakeland Accounting Clerk II - Fire in Lakeland, Florida

Accounting Clerk II - Fire

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Accounting Clerk II - Fire

Salary

$17.49 - $27.14 Hourly

Location

Lakeland, FL

Job Type

Full Time Regular

Department

Fire Admin ServAdministrative 1301000000

Job Number

6002-24

Closing

10/20/2021 4:00 PM Eastern

  • Description

  • Benefits

  • Questions

GENERAL DESCRIPTION OF CLASS

This is advanced, responsible clerical accounting work. This position is responsible for supervising and participating in the maintenance of accounting and statistical records. Work requires performance of advanced clerical duties with minimal supervision and a high level of skill and accuracy. Work includes development of standard operating procedures for the completion of complex clerical tasks. The nature of the work requires solid understanding of and constant use of a personal computer. Work is reviewed by supervisors through conferences and reports.

ESSENTIAL FUNCTIONS AND ADDITIONAL FUNCTIONS

  • Prepares requisitions and check requests for payment of invoices and maintains vendor files.

  • Inputs computer system control parameters and maintenance transactions into the accounting system.

  • Verifies daily accounting activity posted to accounts payable, payroll and general ledger databases and prepares appropriate correcting entries.

  • Maintains payroll and benefits deduction system including maintenance of deduction database and distribution to vendors.

  • Issues invoices, collects payments and reconciles accounts receivable billing system and occupational license billing system.

  • Prepares reports and maintains accounting schedules and other statistical schedules.

  • Enters invoices, transactions and other documents into EBS (Oracle e-Business Suite); verify the data entered for accuracy, and make appropriate corrections as needed.

  • Identify, research, and reconcile problems with minimal supervision.

  • Performs complex, multi-step instructions to process meter deposit refunds and other transactions.

  • Reviews and enters manual journal and budget entries submitted by user departments and City Manager approval.

  • Maintains an ongoing file of unapproved invoices and follows up with user departments and vendors timely, in accordance with the Florida Prompt Payment Act.

  • Works with internet banking system to perform various actions including maintenance of payment documents.

  • Reviews and audits travel advance and reimbursement documents.

  • Reconciles vendor statements of account with Accounts Payable records.

  • Enters and completes accounting documents (invoices, service orders, payments, accounts payable vouchers, journal entries, etc.) in Ungerboeck Business Management System (USI), verifying the data entered for accuracy, and make appropriate corrections as needed.

  • Inputs computer system parameters and maintains transactions within the centers various enterprise systems in use (i.e. USI, ProVenue, Time Clock Plus).

  • Responsible for collections and tracking of third party collections for delinquent accounts.

  • Completes and maintains required human resources records within online and paper filing systems.

  • Completes online Florida State sales tax reporting.

  • May be required to work overtime or alternate hours as necessary for the efficient operation of the department.

    ADDITIONAL RESPONSIBILITIES:

  • May perform various non-accounting functions, such as maintaining departmental personnel and payroll records and filing and retrieving documents.

  • Assists professional accounting personnel with various aspects of financial statement and budget preparation.

  • Works with third party vendors to reconcile problems with unpaid invoices

  • Performs related work as required.

  • Position may be designated as Mission Critical

QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE) AND SPECIAL REQUIREMENTS

  • High school diploma from an accredited school or its equivalent.

  • Five (5) years of experience in a finance related field.

  • An equivalent combination of education, training and experience which provide the knowledge, skills and abilities and other competencies necessary for success in the target position may be considered.

SPECIAL REQUIREMENTS:

  • Must possess and maintain a valid telephone number.

  • Must possess a valid driver's license.

KNOWLEDGE, SKILLS, ABILITIES AND WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS

  • Thorough knowledge of basic bookkeeping and accounting principles and practices and their application to accounting transactions.

  • Thorough knowledge of modern office methods, procedures and equipment.

  • Considerable knowledge of and ability to enforce and interpret City and departmental policies and procedures governing payroll and purchasing.

  • Knowledge of payroll tax laws, calculations and procedures.

  • Ability to maintain complex financial records and prepare special financial reports and statements.

  • Ability to complete work assignments with only limited technical and supervisory assistance and to make decisions independently regarding the means and methods used for the completion of tasks and assignments.

  • Ability to make and verify computations with accuracy at a high rate of speed.

  • Ability to operate various office equipment including Microsoft Office.

  • Ability to understand and follow complex verbal and written instructions.

  • Ability to establish and maintain cooperative and effective relationships with other City employees and the general public.

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS:

  • Requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force on a recurring basis, and routine keyboard operations.

  • The job risks exposure to no significant environmental hazards.

  • The job requires normal visual acuity, and field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.

All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your e-mail and telephone messages regularly, including "junk" folders. Test times and locations to be announced.

THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE

City of Lakeland

Summary Sheet

Annual Leave

Annual leave is accumulated bi-weekly and based upon years of service as follows:

Sick Leave

Sick rate is accrued biweekly based upon years of service and standard hour classification. Eligible for use as soon as earned. Regular part-time employees who work at least 20 hours per week accrue sick leave at the rate of 4 hours per month.

*NOTE: REGULAR employees with a working day other than 8 hours, please contact your supervisor regarding these policies.

Sick Leave Pool

Allows employees to receive sick leave benefits in cases involving catastrophic or long-term illnesses or injuries after all personal leave time has been depleted. Regular full-time employees contribute 8 hours and Regular part-time employees contribute 4 hours on an annual basis. Employees must have completed one full year of service on or before December 31st of the calendar year enrollment; and have accumulated at least 40 hours of sick time (20 hours for Regular part-time employees). Participation in this program is voluntary.

For more information, contact Lynnette Larmouth at 834-8793.

Family & Medical Leave

Federal legislation guarantees up to 12 weeks per year off work under certain circumstances outlined in the policy manual. The employees must have been employed by the City for at least 12 months and have at least 1,250 hours of service during the 12-month period before the requested leave. The City will continue its group life and health insurance for an employee on leave at the same level and under the same conditions that existed while the employee was working.

Pension Plan

Provision for retirement income requiring mandatory participation for full-time regular employees.

Defined Benefit Plan :

Plan C Employee 5.81%

Employer 19.33%

OR

Defined Contribution Plan:

Executive and new hires over age 52 Employee 8.0% or 11% per election upon hire Employer 15.39%

Deferred Compensation 457 Plan:

A voluntary plan that is invested in mutual funds. The Employees' Pension Board performs the due diligence on the mutual funds. Employees may reallocate their account at any time.

Maximum contribution for 2021 is $19,500; employees age 50 or older can also add a "catch-up" amount of $6,500. Additionally, a match of up to 5% of salary is offered by the City in Plan C.

Holidays

Eleven (11) holidays, includes one personal floating holiday to be used at any time after three months of employment and prior to the end of the calendar year.

Funeral Leave

Up to three days off with pay due to death of an immediate family member (as defined in the policy manual). Up to four hours off with pay may be obtained through supervisor approval to attend local funeral services of persons other than immediate family.

Jury/Witness Duty

Employees required to serve on jury duty will be relieved of responsibility for their regular work shift or portion thereof and receive full pay while serving. All fees received for such service may be retained by the employee. Employees subpoenaed to any civil or criminal court proceeding, which employee is not personally or monetarily interested, shall be paid as if engaged in regular work activities.

Military Leave

Allows for up to 240 hours in any one calendar year for annual military training without loss of pay or benefits for any employee in some type of reserve status for the United States Armed Forces. (see policy manual for additional information).

Maternity Leave

Refer to Family & Medical Leave for those employees who qualify. Others may take up to three months leave of absence available upon approval of the Department Head. Employees may opt to utilize any combination of paid (sick or annual leave) or unpaid leave.

Leave of Absence Without Pay

Written requests are subject to approval by Department Head and City Manager or designee for less than 90 days. Requests for more than 90 days also require Civil Service Board approval for employees in a Civil Service classification.

Longevity Pay

Tuition Reimbursement

Eligible after one year of employment. Program provides employees up to $2,000 per fiscal year (October 1 through September 30) for reimbursement of tuition of approved college, university, vocational, or c orrespondence classes upon completion with a grade of "C" or better in credit courses only. Full reimbursement is given for courses and fees, upon approval. The program does not include reimbursement for cost of books, supplies or other related expenses.

For more information, contact Sue Cook at 834-6844.

Suggestion Awards

A program designed to provide a consistent and organized method for employees to submit and be rewarded for constructive ideas for improvement. Maximum award is $1000.

For additional information, contact Kathy McNelis at 834-6348.

Direct Deposit of Paycheck (refer to handout in new employee folder)

An account must be established with the institution of your choice prior to signing up for direct deposit.

Uniforms/Equipment

Uniforms issued at no cost to employees for those job classifications which require them. Equipment is issued to employees at either no cost or discounted cost depending upon job classification. Break Periods Employees may be permitted two 15 minute breaks during the work day. The time shall be at the discretion of the supervisor.

For Information on Health Insurance, Dental, Vision, and Life Insurance please contact Benefits at 834-6797.

For Information on Retirement Benefits, contact the Retirement Services Department at 834-8784 or 834-8794.

For Information on Firefighter and Police Officer Retirement Benefits, contact Foster & Foster at 239-333-4872.

01

Please indicate your highest level of education.

  • High School Diploma or GED

  • Some College - less than 30 credit hours

  • Some College - 30 credit hours, but less than 60 credit hours

  • Associate's Degree or 60 credit hours

  • 90 Credit Hours

  • Bachelor's Degree or 120 credit hours

  • Master's Degree

  • Doctorate Degree

    02

    Please indicate your years of experience in a finance related field.

  • 0-1 year

  • 1-2 years

  • 2-3 years

  • 3-4 years

  • 4-5 years

  • 5+ years

    03

    Please provide a narrative supporting your answer to the above question. Be sure to include the specific job title, job duties, organization and the dates where the work was performed. Note: The employers and dates of employment that you list here must also be included in the "Work Experience" section of this job application.

    04

    By clicking "Yes" below, I understand that all relevant work experience MUST be entered in the "Work Experience" section on my application. In addition, all current City of Lakeland employees must list all previous City of Lakeland work experience in the "Work Experience" section of the application. Failure to complete the "Work Experience" section will disqualify you from the application process.

  • Yes

  • No

    Required Question

Agency

City of Lakeland, Civil Service

Address

500 N Lake Parker Avenue Lakeland, Florida, 33801

Phone

(863)834-8790

Website

http://www.lakelandgov.net/employmentservices

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