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Children's Hospital Association Conferences & Events Specialist in Lenexa, Kansas

Job Descriptions:

Become a champion for children’s health with a career at CHA. We serve with purpose and passion to help 220 member children’s hospitals improve kids’ health and well-being.

Where You’ll Work

This position is based in our Lenexa, Kansas office. We leverage a hybrid working model working three days in the office, two days optional remote work.

What You’ll Do

  • Develop, coordinate, and manage the Children’s Hospital Association’s (CHA) meeting and conference registration process and logistics.

  • Manages the request for proposal process, analyzes results, reviews, and negotiates contracts with hotels, restaurants, and vendors.

  • Collaborates and communicates with program leads to identify logistic information and resources necessary to execute a successful event.

  • Interfaces with vendors and internal customers to facilitate meeting/conference logistics (hotel, exhibit companies, ground transportation companies, restaurants, etc.).

  • Creates, edits, and organizes all registration materials for the conference or meeting.

  • Manages communications and tasks associated with room list management. Includes securing guestrooms, reconciling reservation lists, tracking pickup, and reporting status.

  • Acts as the primary on-site point of contact for conference attendees and hotel staff.

  • Manages restaurant or other off-site reservations.

Required Experience:

What You’ll Bring to CHA

  • High school diploma or equivalent

  • Minimum of three years of project management experience in event and meeting management

  • Minimum of three years as an event coordinator for large conferences and meetings

  • Minimum of three years as a meeting planner

  • Experience with conference registration systems preferred.

  • Excellent project & time management skills

  • Exceptional critical thinking and problem-solving skills

  • Ability to effectively handle stress and deadlines.

  • Ability to work with a diverse resource base and interact with individuals at all levels.

  • Excellent customer service skills

Our Perks and Benefits:

  • Competitive total compensation package

  • Medical, dental and vision insurance

  • Retirement Savings program with generous company contribution

  • Hybrid working model

  • Health Savings Account with company contribution

  • Wellness program

  • Paid time off and personal days

  • 8 paid holidays

  • Paid Parental Leave

  • And more!

More About CHA


CHA requires all new hires to be fully vaccinated prior to the first day of employment. Fully vaccinated is defined as having received two Pfizer or Moderna vaccinations or one Johnson & Johnson vaccination, in addition to completion of a two-week period after the final vaccination.

Diversity, Equity, and Inclusion

CHA is committed to advancing diversity, equity and inclusion within our organization, our membership, the care delivery of children’s hospitals and their communities and through the federal policymaking environment. With children’s hospitals we strive to ensure organizational cultures where everyone feels valued and actively participates in the mission of our organizations. Racism stands firmly in the way of improving children’s health. We remain vigilant in our quest for a diverse and inclusive com­munity and in standing against racism and discrimination wherever it exists.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, and protected veteran status, or disability status.

Visa sponsorship is not available for this position.

Keyword: Event Planning; Conference Planning

From: Children's Hospital Association