Description

We are seeking a Receptionist for our client in Long Beach, California. This role involves providing administrative support within a busy law office environment, where you will be the first point of contact for all incoming calls and visitors. You will also be trained to undertake secretarial tasks and will play a key role in maintaining an organized and efficient work environment. This role is a onsite contract employment opportunity.

Responsibilities:

• Act as the first point of contact, answering and directing multi-line phone calls promptly and professionally.

• Serve as a gatekeeper, ensuring all interactions are handled in a courteous and efficient manner.

• Receive and direct visitors, providing assistance and information as required.

• Prepare shells for separate statements and motions, ensuring all documentation is accurate and well-presented.

• Undertake secretarial tasks as required, maintaining high levels of organization and efficiency.

• Utilize Word for a variety of tasks, demonstrating strong IT skills and attention to detail.

• Handle inbound calls, providing excellent customer service and ensuring all inquiries are dealt with in a timely manner.

• Support the wider team with ad-hoc administrative tasks as required.

• Maintain an organized and efficient work environment, contributing to the smooth running of the office.

• Develop and maintain a strong understanding of our services to provide accurate information to clients.

Requirements • Proficiency in answering and managing a multi-line phone system.

• Capability of handling inbound calls in a professional and efficient manner.

• Demonstrated ability to provide legal assistance as required.

• Strong communication and interpersonal skills.

• Excellent organizational skills with the ability to multitask effectively.

• Demonstrated knowledge of common office equipment and technology.

• Proficiency with Microsoft Office Suite, particularly Word and Excel.

• Prior experience in a receptionist or front office role is preferred.

• Strong customer service skills and professional demeanor.

• Ability to handle sensitive and confidential information with discretion.

• Ability to work independently and as part of a team.

• High school diploma or equivalent required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .