ADMINISTRATIVE ASSISTANT I - 67053538

Date: Jun 4, 2024

Location:

MIAMI, FL, US, 33128

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

Requisition No: 830576

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT I - 67053538

Pay Plan: Career Service

Position Number: 67053538

Salary: $32,760.00 - $34,168.80 Annually

Posting Closing Date: 07/02/2024

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

AGENCY FOR PERSONS WITH DISABILITIES

POSITION: ADMINISTRATIVE ASSISTANT I - Career Service

Working Title: ADMINISTRATIVE ASSISTANCE I

POSITION’S LOCATION: Southern – Miami, Florida

POSITION NUMBER: 67053538

OPEN COMPETITIVE OPPORTUNITY

CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave.

• Paid Maternity and Parental Leave.

• Nine paid state holidays.

• One Personal Holiday each year.

• Employee Assistance Program (EAP).

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.

• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

• Tuition waiver.

• And more!

  For a more complete list of benefits, visit www.mybenefits.myflorida.com .

  The Difference You Will Make With APD

  This position with APD will serve staff and management across the Agency.

  Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

  How You Will Grow At APD

  APD employees are expected to demonstrate Ideal Team Player qualities. Qualities include being humble, hungry, smart, respect, customer service, accountability, innovation, integrity, and teamwork.

  In turn, team members are involved in essential and often complex projects while offering the opportunity to gain valuable experience.

  SALARY RANGE

  $32,760.00 - $34,168.80 Annual $1,260.00 - $1,314.18 Bi-weekly

  POSITION DETAILS

  POSITION SUMMARY

  This is an administrative position assisting the Regional Program Supervisor and other staff within the Medicaid Waiver Work Stream and coordinates with other administrative support staff within the region to ensure administrative functions are conducted timely to promote regional operations.

  Essential Functions of the position are:

• Process consumer/client file transfers, consumer/client file closures and issue applicable notices within the Agency’s electronic record keeping system – iConnect based upon Agency policies/procedures. Compiles and reviews accuracy of materials and documentation for Waiver Support Coordinator (WSC) selection and maintains WSC caseload tracking.

• Reviews and request consumer/client notices for translation including reviewing for typographical and/or grammatical errors to ensure timely and quality work products. Notices must be routed for translation in accordance with APD policies/procedures to ensure timeliness.

• Assists supervisor by tracking incoming assignments for the Waiver unit and ensuring assignments are completed within required timeframes. Prepares and track various spreadsheets for Medicaid Waiver unit. Prepares reports for waiver activities as requested.

• Answers phone and email inquiries within one business day of receipt and routes complex inquiries to appropriate staff for response. Reviews, analyzes and prepares draft memos and correspondence for staff signature. Types correspondences as requested by supervisor.

• Assists with providing adequate phone coverage in person for the Region’s front desk reception office area. Routes office visitors and/or callers accordingly.

• Screens, sorts, and distributes mail and correspondence for waiver unit. Assists with coordination of meetings, presentations and special projects including preparation of materials, securing of meeting space and issuing meeting notices.

• Performs other duties as assigned.

  POSITION REQUIREMENTS

• One or more years of experience in using Microsoft Office Programs (Word, Excel, PowerPoint, Access, Outlook)

• Ability to speak Creole or Spanish preferred.

  KNOWLEDGE, SKILLS, AND ABILITIES

  Knowledge of:

• Knowledge and proficient use of Microsoft applications (Excel, Word, Power Point Share Point) and other required computer software applications.

  Ability to:

• Ability to communicate orally and in writing, (face to face, electronically and/or written) information and ideas clearly, concisely, and effectively.

• Ability to establish and maintain effective working relationships with consumers, families, providers, and staff within and across regions.

• Ability to prioritize and schedule work efficiently, determine work priorities and ensure completion of work assignments.

• Ability to work independently.

• Ability to multi-task and work under pressure.

  Additional Information

  PROFILE COMPLETION

  Applicants must complete all fields in the Candidate Profile, including their work history with the month and year, to qualify for this position.

  Responses to Qualifying Questions must be verifiable in the Candidate Profile, and “see resume” will not be considered an acceptable response.

  Resumes and other documentation can be attached to provide additional information, but these will not replace the required completed Candidate Profile.

  RETIREE NOTICE

  If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.

  DIRECT DEPOSIT PROGRAM

  As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

  BACKGROUND SCREENING REQUIREMENT

  It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

  No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287.

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Miami