JOB REQUIREMENTS: Overview We are looking for a self-motivated, enthusiastic, resourceful, and organized full-time (40 hours per week) Administrative Coordinator in our Milwaukee, WI office with one day per week travel required to our Mequon, WI office location. This person will assist our technical professionals with a variety of administrative tasks including word processing, specification editing, and office organization. Working hours are between the hours of 8:00 am and 5:00 pm Monday through Friday and times can be flexible. If you are detail oriented with the ability to problem solve, please consider joining our team! The work you may do Assisting engineers, team leaders, IT and marketing as needed as the main point of contact for Milwaukee and Mequon offices Ability to maintain and meet project deadlines Developing and maintaining office procedures to keep office running smoothly Creating, proofreading and formatting a variety of engineering related documents; reports, letters, proposals, etc. Scanning, copying, printing and filing documents including but not limited to contracts and proposals Answering all incoming phone calls, greet and assist walk-in clients and guests Handling incoming and outgoing mail and packages Managing and ordering supplies for office and break room Scheduling appointments, managing schedules for meetings and coordinating and planning office events including ordering lunch when needed Scheduling repairs for general office space, equipment, and maintenance, and coordinating with vendors and suite landlord Assisting with workstation setup and maintaining IT asset inventory Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across 17 offices MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual\'s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at hr@msa-ps.com Equal Employment Opportunity/Affirmative Action Employer ***** OTHER EXPERIENCE AND QUALIFICATIONS: Skills & Knowledge / Education & Experience: High school diploma (or equivalent) required Associates degree or higher degree in Office Administration or related field preferred Prior administrative office experience preferred Advanced knowledge of Microsoft Word and Outlook required Prior experience with Teams preferred The ideal candidate will have prior experience in the construction, engineering, environmental and/or architecture fields Prior experience with creating templates and macros in Microsoft Office preferred Prior experience with FTP websites, GIS/CADD and/or ERP database would be a plus Prior experience with PDF viewer and editor preferred Valid driver\'s license and personal vehicle are required for routine office errands (mileage is compensated) Ability to prioritize between multiple tasks, detail-oriented, self-motivated, and great verbal and written communication skills desired This position requires you to have authorization to work in the United States for any employer. We will not provide sponsorship for this position. ***** APPLICATION INSTRUCTIONS: Apply Online: https://www.msa-ps.com/ Qualified females, minorities, and special disabled veterans and other veterans are encouraged o apply.