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Rutgers The State University Senior Administrative Assistant in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Senior Administrative Assistant
Job Category URA-AFT Administrative
Department IPO-Rutgers Police-New Bruns.
Overview
The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiations agreements, and is responsible for institutional strategic initiatives and operations, which encompasses an expansive range of comprehensive service and business operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Administrative Assistant for the Division of Institutional Planning & Operations (IP&O0. Reporting to the Director of Public Safety Administration, this position provides administrative support to the Public Safety Division. This includes the Rutgers University Police Department's three geographic locations, Office of Emergency Management, Rutgers University Emergency Services and Identify and Access Management.Among the key duties of this position are the following:
  • Under the general supervision of the Director of Public Safety Administration, this position with work within established parameters to achieve efficient and effective unit administrative operations.
  • Administers programs and projects that align with the goals established by the VP of Public Safety/Chief of RUPD.
  • Always maintains confidentiality.
  • Responsible for purchasing process, coordination of special events and other related duties as assigned.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Nonexempt
Grade 05
Position Salary
Annual Minimum Salary 63518.000
Annual Mid Range Salary 79089.000
Annual Maximum Salary 94659.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • Bachelor's degree or equivalent combination of education and experience that demonstrates knowledge and understanding of office administration, work organization, coordination, and facilitation.
  • A minimum of two years relevant experience in an administrative function.
Certifications/Licenses
  • Must be a NJ Notary Public or obtain within 6 months of employment.
Required Knowledge, Skills, and Abilities
  • Must be proficient in Microsoft Outlook, PowerPoint, Excel, and Word.
  • Must have good written and verbal communication skills.
Preferred Qualifications
  • Experience in a public safety environment is preferred.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions
Posting Details

Posting Number 24ST1353
Posting Open Date 06/11/2024
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Rutgers University - New Brunswick
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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