Part Time Administrative Assistant Bookmark this Posting Print Preview | Apply for this Job

Position Details

Position Information

Position Title Part Time Administrative Assistant

Department Dean of the Faculty - Operations -Group

Pay Type Non Exempt

Appointment Type (A) Continuing Part-Time

Hours Per Week 30

Number of weeks 52 weeks per year

other - # of weeks 52

Benefits Eligible Full Benefits

Geographical Regional

Qualifies for Relocation Reimbursement No

Work Schedule Remote work eligible–1 day a week during the academic semesters and 2 days a week when classes are not in session.

Job Description

General Scope of Duties

Provide administrative support to the Office of the Dean of the Faculty. Schedule appointments, give information to callers and otherwise relieve the Dean and Associate Deans of clerical work and administrative and business detail. Coordinate and schedule annual events: Faculty @ Work, Endowed Chairs Dinners, Breaking Bread, Dean of the Faculty Division Meetings, faculty and staff receptions, DoF Office retreat, and any other events hosted by the Dean of the Faculty Office.

General Duties and Responsibilities

Provide administrative support to the Dean and Associate Deans of the Faculty.

• Respond to calls and visitors by assisting and/or directing as appropriate

• Open, distribute and file mail/correspondence

• Maintain the calendar for the Dean of the Faculty, prep files for appointments, and other materials as needed; arrange the Dean’s travel logistics

• Maintain the calendar for the Associate Dean of Faculty Affairs, prep files for appointments, and other materials as needed; arrange travel logistics for the Associate Dean.

• Assist Dean and Associate Deans with special projects as necessary

• Schedule and staff Calendar Committee

• Annually schedule dates for Dean of the Faculty Division Meetings

• Annually gather, arrange, and maintain faculty and departmental annual report files.

• New Faculty Orientation: plan entire schedule for new faculty orientation with appointed faculty liaison

• Provide coverage for other office staff when necessary

• Advise Dean and/or Associate Dean of the Faculty of problems that require attention

• Assist with Dean of Faculty Office Newsletter

  Education and Skills

• Associate’s Degree or higher with 3-5 years of administrative office and event planning experience.

• Strong organizational skills and ability to organize multiple calendars

• Strong written and verbal communication skills

• Ability to interact well with a variety of people from all aspects of the college and community

• Proficient in Microsoft Office

• Proficient with Google Suite (forms, sheets, and docs)

• High integrity needed to handle confidential information

• Knowledge of general office equipment

• Attention to detail

• Well-organized, able to work under pressure, plan and accomplish goals

• No travel required

• Remote work eligible–1 day a week during the academic semesters and 2 days a week when classes are not in session.

  Preferred Qualifications

  Physical Demands

  Driving Required No

  Salary Range $19.50-$24.00

  Covid Vaccine Information

Effective June 8, Connecticut College will no longer mandate the COVID -19 vaccine or boosters. The College strongly recommends that all students and employees be vaccinated and remain updated with their COVID -19 boosters

Applicant Credentialing Thorough applicant credentialing will be conducted on the selected candidate which will include criminal records check, DMV check and depending on the position psychological exam and pre-placement physical.

Posting Detail Information

Open Date 09/12/2024

Applications accepted through

Open Until Filled Yes

Documents needed to Apply

Required Documents

• Resume

• Cover Letter

  Optional Documents

  Supplemental Questions

  Required fields are indicated with an asterisk (*).

• Are you eligible to work in the U.S.?

• Yes

• No