Administrative Events Coordinator

POSITION DETAILS

Reporting directly to the Director of the Conference Center, the successful candidate will:

• Work with Director on events management and coordination of internal and external events.

• Collect and analyze data; prepare and distribute reports and presentations on space utilization, budgets, and billing.

• Streamline data processes to ensure completeness and accuracy.

• Create and track invoices and contracts and all required paperwork for events.

• Represent the Conference Center both within and outside the unit; liaise with vendors and campus partners on event logistics.

• Participate in special projects and efforts to improve unit effectiveness.

• Coordinate office operations such as meetings, communications, client site visits.

• Maintain and update Conference Center website, intranet and calendar operations.

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications:

• Events management experience, including calendar system management.

• Excellent written and verbal communication skills.

• Data analytics and data management systems education/experience.

• CMS, intranet and website design experience.

CUNY TITLE OVERVIEW

Assists in planning, preparing for, and executing special events of various kinds.

• Assists in logistical and program planning for seminars, conferences, and special events.

• Represents unit to internal and external organizations and vendors, handling many inquiries independently.

• Organizes correspondence, accounts, contracts, and billing for all events.

• Creates and distributes marketing communications and materials; create and distribute any required event materials.

• Coordinates invitations, reservations, and ticket arrangements as needed; manages travel arrangements and/or special guest requirements.

• Assures technology and equipment are available as needed and operate properly.

• Collects information to evaluate program/event success, and report results to management.

Job Title Name: Administrative Events Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$62,689- $70,541;Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume and cover letter.

CLOSING DATE

May 27, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28415

Location

Baruch College