Manager Position Control

Job ID: 7068

Business Unit: MTA Headquarters

Location: New York, NY, United States

Regular/Temporary: Regular

Department: Human Resources Data Science

Date Posted: Apr 17, 2024

Description

JOB TITLE : Manager, Position Control

SALARY RANGE : $90,000- $105,000

HAY POINTS : 479

DEPT/DIV: People Department

SUPERVISOR : Senior Manager, Position Control

LOCATION : 2 Broadway New York, NY 10004

HOURS OF WORK : 9:00 am - 5:30 pm (7 1/2 hours/day)

SUMMARY :

The Position Control Manager is a pivotal figure within the HR Operations and Analytics division, tasked with the efficient management of the organization's position management system. This role demands a proactive approach to ensuring the integrity and accuracy of position data, which is essential for effective workforce planning and budget management. Reporting to the Senior Manager of Position Control, this individual will collaborate extensively with Human Resources Business Partners (HRBPs), Finance, Talent Acquisition, and various department heads to maintain up-to-date and precise position information across the organization.

RESPONSIBILITIES :

Position Management:

• Oversee the daily operations of the position control database, ensuring all position records are accurately maintained, including coding, classification, and status updates.

• Lead the process for creating, modifying, and deactivating positions in alignment with organizational needs and changes.

  Workforce Planning and Analysis:

• Collaborate with departmental leaders to identify staffing needs, contributing to strategic workforce planning efforts.

• Analyze position data to support decision-making related to staffing and organizational structure.

  Budget Coordination and Reporting:

• Work closely with the Finance department to ensure position data aligns with budgetary allocations and projections.

• Generate regular reports detailing staffing costs, variances, and forecasting staffing needs.

  Compliance and Data Integrity:

• Conduct periodic audits of position data to ensure accuracy and compliance with regulatory requirements and internal policies.

• Implement and maintain rigorous data integrity and security measures

  Process Improvement and Project Management:

• Identify opportunities for improving position control processes and systems.

• Lead and manage projects aimed at enhancing efficiency and effectiveness within position management operations.

  Stakeholder Engagement and Support:

• Act as a primary liaison between HR and departmental leaders, providing expert advice on position management and workforce planning strategies to meet organizational goals.

  Data Analysis and Reporting:

• Generate detailed reports and analyze data on staffing trends, vacancy rates, and other critical metrics to offer insights that guide decision-making in workforce management.

  Upholding Data Integrity:

• Ensure the complete accuracy and timeliness of all position-related data within the companys systems.

  Training and Development:

• Develop and deliver training programs for managers and HR staff on position control procedures, system utilization, and best practices.

  Technology and Systems Optimization:

• Evaluate and recommend technological solutions to enhance position management efficiency, including HRIS enhancements or integrations.

  Policy Development and Documentation:

• Assist with the development and revision of position control policies and procedures, ensuring they are documented, communicated, and adhered to across the organization.

  KNOWLEDGE, SKILLS, AND ABILITIES

  COMPETENCIES

• Strategic Planning and Adaptability: Skilled in developing position control strategies that align with organizational objectives, with the flexibility to adapt to workforce and market changes.

• Data Analysis and Decision-Making: Proficient in analyzing workforce and budget data, utilizing strong problem-solving skills to make informed decisions.

• HRIS Expertise and Technical Skills: Advanced knowledge of HR Information Systems for accurate position management, alongside proficiency in data analysis tools for strategic insights.

• Communication and Influence: Exceptional communication skills for articulating policies and strategies, coupled with negotiation skills for effective stakeholder engagement.

• Organizational Efficiency: Excellent organizational capabilities for managing numerous positions, prioritizing tasks to meet strategic goals within dynamic environments.

• Regulatory Knowledge and Integrity: Deep understanding of employment laws, upholding ethical standards in all position management and HR practices.

• Change Leadership: Demonstrated ability to guide organizational change, ensuring smooth transitions and continuous process improvement, with adaptability to evolving challenges.

• Stakeholder Relationship Management: Strong relationship-building skills to engage with internal and external stakeholders, ensuring alignment and addressing diverse needs effectively.

  EDUCATION AND EXPERIENCE :

  REQUIRED :

• Bachelor's degree in Information Technology Management, Business Administration, Human Resources, Statistics, or a related field from an accredited college or an equivalent combination of education and experience.

• Minimum of 3 years of experience in HR operations, with a focus on position management, workforce planning, or a related area. Prior supervisory experience is preferred.

• Strong analytical and strategic thinking skills; proficiency in HR Information Systems (HRIS); excellent communication and interpersonal skills; ability to lead and manage projects; knowledge of employment laws and regulations.

  PREFERRED:

• Master's degree in a related field

• Strong Project Management Skills

• Able to write and modify SQL, R, Python code

• Experience with PeopleSoft HCM ERP

• Prior supervisory experience is preferred.

  OTHER INFORMATION:

  Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the Commission).

  Equal Employment Opportunity

  MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

  The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.