HonorHer Jobs

HonorHer

Home View All Jobs (2,307,247)

Job Information

Rutgers The State University Secretary II in Piscataway, New Jersey

Position Details

Position Information

Recruitment/Posting Title Secretary II
Job Category Staff & Executive - Administrative & Support
Department UBHC-Brief Treatment-Edison
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school.Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers The State University is seeking a Secretary II in the Edison Outpatient Services of Rutgers University Behavioral Healthcare.The Secretary II provides secretarial support and administrative services for various programs within the Edison Outpatient Office.Among the key duties of this position are the following:
  • Performs typing assignments for the department.
  • Completes typing assignments with 90-95% accuracy as observed by supervisor and indicated by feedback from staff.
  • Ensures completion of typing assignments in accordance with established department format as observed by supervisor and feedback from staff.
  • Provides secretarial assistance in conjunction with relevant meetings.
  • Coordinates meeting arrangements on an as needed basis in a professional and courteous manner as noted by supervisor.
  • Notifies participants of meeting particulars in a timely manner as observed by supervisor.
  • Maintains appropriate log sheets and records needed for efficient operation of department.
  • Compiles pertinent data and maintains accurate documentation as noted in records retained by department.
  • Completes comprehensive reports as directed within pre-established time frames as noted by supervisor.
  • Distributes reports to appropriate UBHC units in a timely manner as evidenced by feedback and supervisory observation.
Position Status Full Time
Hours Per Week
Daily Work Shift Rotating
Work Arrangement
FLSA Nonexempt
Grade 1850
Position Salary
Annual Minimum Salary 24.950
Annual Mid Range Salary 25.450
Annual Maximum Salary 26.210
Standard Hours 35.00
Union Description Teamsters, Local 97
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility PERS
Qualifications

Minimum Education and Experience
  • Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required.
  • An additional year of experience is required in lieu of the secretarial program.
  • .College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Proficiency in Microsoft Office (Word, PowerPoint, Excel) required.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
PHYSICAL DEMANDS:
  • Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time.


WORK ENVIRONMENT:
  • Moderate noise (examples: business office with computers and printers, light traffic).
Special Conditions
Posting Details

Posting Number 23ST3132
Posting Open Date
Special Instructions to Applicants
Regional Campus Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus Piscataway (RBHS)
City Piscataway
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

DirectEmployers