HonorHer Jobs


Job Information

UPMC Admin Assistant - Associate in Pittsburgh, Pennsylvania


The Admin Assistant will work with medical records and clinical information. The ideal candidate will have good computer skills and organizational skills. This is a Monday - Friday, Daylight position supporting a busy physcian office. If you want to make a difference in the lives of patients in a rewarding field, apply today!


  • Under direct supervision, provides general administrative support to a department or group of professionals.

  • Orders office supplies and maintains office equipment.

  • Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

  • Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

  • Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

  • Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

  • Answers, screens, and routes incoming calls and messages. Responds to routine questions.

  • Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

  • Greets, screens, and directs visitors to appropriate staff member.


High School diploma or equivalent.Up to one year administrative experience preferred.Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software. Ability to use applicable MS Suite products. Knowledge of business processes and procedures. Ability to use basic reasoning skills.

Licensure, Certifications, and Clearances:

  • Act 34

  • UPMC is an Equal Opportunity Employer/Disability/Veteran

Individuals hired into this role must comply with UPMC’s COVID vaccination requirements upon beginning employment with UPMC. Refer to the COVID-19 Vaccination Information section at the top of this page to learn more.

REQNUMBER: 567036750