Description

Robert Half is partnering with a wonderful company in Plaquemine, LA that is is seeking an organized and self-motivated Office Administrator who will be responsible for providing administrative support to their office personnel. This candidate will have the opportunity to work closely with leadership to help shape the way we organize and operate our business. The office administrator’s role will include clerical/receptionist duties, assisting with bookkeeping/HR/payroll functions, coordinating meeting/events, and assisting management with special projects. This is a wonderful opportunity to join a friendly, fun, and family-oriented workplace environment.

Requirements

Responsibilities:

• Provide front desk reception coverage welcoming, assisting, and directing visitors to the relevant office/personnel

• Carrying out clerical duties such maintaining general office files, including job files, vendor files, personnel files, and other files related to the company’s operations

• Carries out administrative duties such as typing, data entry, copying, scanning, answering phone calls, taking and distributing messages, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations

• Prepare outgoing mail; sorts and distributes incoming mail. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

• Schedules meetings, manage agendas, calendars, travel plans and appointments for upper management

• Coordinate and host activities throughout the company to ensure efficiency and maintain compliance with company policy

• Order and maintain office amenities such as coffee, beverages, lunches, and snacks for staff and customers

• Track and replace office supplies, equipment, and furniture as necessary to avoid interruptions in standard front office procedures

• Assist in coordinating maintenance of office facilities and equipment

• Submit reports and prepare proposals and presentations as needed

• Assist with planning and managing IT infrastructure

• Assist in development of office policies and procedures, and ensure they are implemented appropriately

• Identify opportunities for process and office management improvements, and design, and implement new systems

• Adhere to office budget

• Assist with payroll, and ad-hoc HR projects as needed

• Assist with bookkeeping tasks such as invoicing, and accounts payable as needed

• Manage job postings, process job applicants, administrative new hire pre-employment and on-boarding, assist in benefit enrollment, timekeeping system set up, and termination processing

• Maintain both physical and digital copies of employees' records

• Respond to verification of employment requests, researching and providing certain employment information on active and inactive employees while maintaining confidentiality on applicable information

• Assists with the preparation of the performance review process

Qualifications:

• Relevant Associates or Bachelors degree (HR, Business, Administration or other related field)

• Prior experience in an office setting preferred

• Specific industry experience a plus

• Highly computer literate with proficiency in email, MS Office Suite, and related business and communication tools

• Self-motivated

• Ability to accept and carry-out instructions

• Time management skills

• Strong organizational skills, attention to detail, and ability to multi-task

• Strong verbal and written communication skills

• Manage multiple priorities and meet deadlines in an office environment

• Ability to establish and maintain effective working relationships with supervisors, other employees, and customers

• Deliver strong customer service

• Always represent the organization in a positive and professional manner

• Strong critical thinking and problem-solving skills.

• Ability to maintain composure & professionalism

• Ability to exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.

• Ability to work autonomously and as part of a team

• Comfortable handling confidential information.

• Basic familiarity with common procedures and functions of business, accounting, and HR

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .