Position Information

Position Title Senior Office Assistant, Advancement Services

Overview

Provide administrative and general support to the Director of Advancement Services and staff in gift processing, CRM , prospect research and management, and reporting & data analysis.

Essential Duties:

• Prepare, review, copy, and file transmittals. Ensure all steps of the transmittal process have been completed by internal partners as needed.

• Issue gift receipts on a regular basis, calendar year end tax receipts, and respond to ad-hoc requests.

• Perform intermediate and advanced computer functions including managing databases, creating, analyzing, and integrating and importing linked spreadsheets, creating mail, envelope and table merges, creating and editing captions, adding graphics, editing images, footnotes, endnotes, indices, tables of content, creating master documents and reports using information from several sources.

• Coordinate internal and external attendee calendars, reserve/schedule meeting rooms, and make arrangements for equipment, seating and refreshments when necessary.

• Prepares and maintains records, files and databases some of which may be confidential. Monitors budgets and other financial activities that may require proficiency with math and bookkeeping through trial balance.

• Answer phones, greet and direct visitors to appropriate areas or persons.

  Marginal Duties:

• Sort, open, distribute, and route individual or departmental incoming mail, and prepare outgoing mail.

• Compose and produce correspondence and reports.

• Process invoices, bills, and reconcile expenses for the Director and the department.

• Perform all other duties as may be required.

  Education and Experience Required

• High School education or equivalent. Degree in related field, business, non-profit preferred.

• Two to three years of related experience and or an equivalent combination of education and experience.

• Working knowledge of Microsoft Office applications and database systems.

• Demonstrated ability to work under deadline pressure.

• Organize, set and implement priorities.

• Manage multiple tasks.

• Strong attention to detail and a high degree of accuracy.

• Effective organizational, decision-making, and communication skills.

  Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time

• Reaching by extending hand(s) or arm(s) in any direction

• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard

• Communication skills using the spoken word

• Ability to see within normal parameters

• Ability to hear within normal range

• Ability to move about

  Employee Status Full Time

  Salary Grade

  Salary Information

  Salary $36,000 - $38,000

  Benefits

Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:

• Promote the health and well-being of you and your family

• Provide financial security while you are working

• Build financial resources for retirement

• Help you balance personal and work responsibilities

• Provide educational opportunities for you and your family

These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/

Union Status

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number AS792P

Closing Date

Open Until Filled

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

• Resume

• Cover Letter

  Optional Documents

• Letter of Recommendation