Position Information

Position Title Student Records/Degree Audit Specialist

Overview

Provide administrative support to the Office of the Registrar

Essential Duties:

• Using the Degree Works system, process authorized degree requirement exceptions to the degree audit, ensuring academic and data integrity. (30%

• In conjunction with the Center for Global Education, post study abroad credit(s) to the academic transcript. (20%)

• Maintain student records, including but not limited to cross enrollment with other colleges, processing registrations, maintaining holds and overrides, grade changes, enrollment verifications, biographical data changes, etc. (20%)

• Obtain, input, and disseminate course information to academic departments. (15%)

• Answers phone, assist with walk-in’s, respond to office emails, and direct constituents to appropriate area(s)/person(s). (15%)

  Marginal Duties:

• Sort, open, and distribute incoming mail, and prepare outgoing mail.

• Provide support during early morning registrations and commencement events.

• Perform all other duties as may be required.

  Education and Experience Required

• High school education or equivalent combination of education and experience

• Two to three years of related experience in a busy, customer-service oriented office working with confidential data, preferably in a college or university setting

• Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks

• Ability to perform routine tasks efficiently and accurately

• Excellent organizational and communication skills and the ability to easily grasp office and College policies and procedures

• Working knowledge of databases, Microsoft: Outlook, Word, Excel, Access, and student information system ( SIS ) and student audits.

  Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time

• Reaching by extending hand(s) or arm(s) in any direction

• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard

• Communication skills using the spoken word

• Ability to see within normal parameters

• Ability to hear within normal range

• Ability to move about

  Employee Status Full Time

  Salary Grade

  Salary Information

Employees are normally hired between the minimum and the midpoint of a position’s grade range to which a position has been assigned, depending on experience and qualifications.

Salary $22.25/hour - $24.08/hour

Benefits

Providence College offers a comprehensive range of valuable benefits to eligible employees, which are designed to:

• Promote the health and well-being of you and your family

• Provide financial security while you are working

• Build financial resources for retirement

• Help you balance personal and work responsibilities

• Provide educational opportunities for you and your family

These benefits include but are not limited to health, dental, 403b retirement plan, flexible benefits plan, tuition benefits, employee assistance plan, college paid basic life insurance and long-term disability insurance, and paid time off. To learn more, please visit our Employee Benefits website by clicking the following link: https://human-resources.providence.edu/benefits/

Union Status Non-Union

Shift:

If other, please enter regular schedule.

EEO Statement

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number AS987P

Closing Date

Open Until Filled Yes

Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education attained?

• GED

• High School Diploma

• Associates Degree

• Bachelors Degree

• Masters Degree

• PHD

• How many years of experience do you have working in an office environment?

• 1-2

• 3-5

• 6-8

• More than 10

• Please describe any previous experience you have working in a customer service enviornment

(Open Ended Question)

• Are you a current employee of the College?

• Yes

• No

• Are you legally eligible for employment in the United States?

• Yes

• No

• What are your current salary requirements?

(Open Ended Question)

Documents Needed To Apply

Required Documents

• Resume

• Cover Letter

  Optional Documents