Purpose of the job:To asist in providing quality services and safe operation of Lamproom equipment and tools for health, safety and productivity in the mining sector.

Lamproom Administrator responsibilities are:

Vision, Mission and Values

• Comply with and actively promote the desired

culture of the organisation and its Policies,

Procedures and Code of Conduct.

Relationships

• Ensure effective and mutually beneficial

relationships are developed and maintained

through effective contribution to and

communication with members of staff, supervisor

and customers

Planning

• In consultation with the supervisor and other

appropriate members of staff, identify areas for

improvement within area of responsibility and

develops options for consideration including prioritising implementation issues.

• Prioritise own day to day work activities in line with the needs of the Administration function.

Administration – Operational Activities

• Continuously managing and controlling the

purchasing and deliveries of orders as per site

requirements.

• Coordinating all site specific training requirements

• Ensuring that all site equipment is on asset

register

• • Accountable for the entire stock control function

as per site requirements.

• Oversees that sufficient stock is available to meet

with customers demand. The required stationary

and tools are in stock as required by the service

technicians / Lamprooms.

• Responsible for stock counts.

• Manage and control all costs, expenses etc. which

affect the cash flow of the business e.g.

equipment, overtime, internal ordering

• Ensure maintenance and service invoices are sent

to the relevant persons for authorization approval.

• Ensure all POD's received are returned to

Rustenburg Branch in a timely manner.

• • Provide support services for various staff including

typing, photocopying, binding, laminating, faxing

and filling documents.

• Ensure all filing are kept up to date and accurate.

• • Ensure all documentation that are sent to any

person internal and external are correct and done

in a professional manner.

• Assist with quotes to customers.

• • Answering telephones

• Completion of required documentation, reports

and paperwork for the mine, customers, and

Supervisor.

• Register of all pre-numbered documentation to be

maintained as per ISO requirements

• Capture of field service reports (All product

definitions e.g. GDI, Safe-Lites, SCSR, PDS, special

equipment etc.)

• Maintain housekeeping for areas within

responsibility

Support

• Liaise with other Lamproom employees, and

customers on the site to assist in ensuring quality

and safety of work and that contractual obligations

are met

• Liaise with visitors, clients, staff and others to

assist with general enquiries.

• Keep supervisor updated of all unresolved and/or

potential problems that would negatively affect

the customer or our company.

• Feedback on a regular basis to Supervisor

Continuous Improvement

• Participate as appropriate in quality programs

implemented across the company.

• Proactively identify and implement innovative

solutions to identified needs to enhance the

operational effectiveness of the Administrative

function

• Generate ideas for growth and further

development of the company

Work, Health and Safety

• Adhere to all customer safety regulations at all

times

• Complies with and actively promotes Company

Health and Safety policies, practices and

procedures.

• Ensure medical and inductions are valid.

• Use of personal protective equipment.

Quality Management System

• Comply with the Company's Quality Management

System, Procedures, Practices and Policies.

Community Relations

• Ensure all interactions within the community

portray the Company as a professional services

provider to mining sectors

• Other duties that may be required from time to

time to allow the site administrator to perform in

the position for the good of the organisation.

Credentials / Knowledge required for the position

• Matric

• Office administration diploma / certificate will be an advantage;

• At least 3 years' experience in an administration role

• Good computer skills (Microsoft package).

Skills and Attributes for the position

• Clear verbal and written communication skills;

• Be able to work in a team;

• Problem solving;

• Good organizer,

• Conflict Management;

• Diligent;

• Pro-active;

• Well groomed;

• Trustworthy;

• Reliable;

• Mathematics and numeracy;

• Self-discipline;

• Medically fit.