Description:

• Managing and distributing information within an office

o Answering phone

o Taking memos/messages

o Monitoring general voicemail box

o Filing

o Faxing

o Photocopying

• Manage supplies and service of photocopier

• Taking care of guests/visitors & meeting preparations

o Greeting guests

• Making sure guests sign in

• Need to give visitors badges

o Ordering and picking up lunch, snacks, beverages, etc

o Provide excellent hospitality to our guests/visitors

• Enter and post time sheets and time books

• Creation of Job Packets for the St. Louis plant

• Help Purchasing Group (Mike & Adam):

o PO acknowledgement retrieval

o Run Past Due Purchase Order Report and contact vendors accordingly

o Help in sending out material quotes to vendors as required

• Help Accounting - (Kerri)

o Run Accounts Receivable Aging Report and contact customers accordingly

o Filing of bills etc.

• Configuration Management

o Configuration control and distribution of TDP's

• Managing mailing or distribution lists, such as Christmas cards

• Customer service

• Assisting in various daily operations

• Arrange corporate events to take place outside of the work place,

• Reservations

• Maintain an organized filing system of paper and electronic documents

• Uphold a strict level of confidentiality

• Develop and sustain a level of professionalism among staff and clientele

Skills:

Administrative support

Top Skills Details:

Administrative support

Additional Skills & Qualifications:

• At least 2 years of administrative experience

• Comfortable with Microsoft Office products

• Good communication skills (both written and verbal)

• ERP is a plus

• Sharepoint is a plus

  About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.