Job Information
University of Utah Office Assistant (Part-Time) in Salt Lake City, Utah
Details
Open Date 04/25/2024
Requisition Number PRN14768N
Job Title Office Assistant
Working Title Office Assistant (Part-Time)
Job Grade B
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary?
Standard Hours per Week 10
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
Mon – Fri, 12:00pm – 2:00pm
Is this a work study job? No
VP Area Academic Affairs
Department 00301 - Academic Advising Center
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $15.00/hr
Close Date
Job Summary
THIS IS A PART - TIME , NON - BENEFITED POSITION , OPEN TO BOTH STUDENTS AND NON - STUDENTS ; MUST BE AVAILABLE Mon- Fri, 12 –2 pm with additional hours necessary to support other team members.
This individual is a vital member of a team committed to supporting student success. The Academic Advising Center’s ( AAC ) reception team creates a welcoming and inclusive environment. We assist and support the needs of all students, families, faculty, and staff who contact AAC in a quick, knowledgeable, accurate and friendly manner. We also support the AAC advising staff as they assist students in reaching their academic goals. This team member greets in-person and phone visitors and assesses need in order to accurately and efficiently connect visitors to appropriate resources; and provides general office support. This position is currently working physically on campus while classes are in session.
Priority consideration will be given to applications received by May 9th, 2024
Responsibilities
Receive, greet, and direct visitors to appropriate person or office; check in students and other visitors who have advising appointments.
Answer telephones, providing assistance and directing students and other visitors to the correct individuals or office.
Assess student needs and connect to appropriate resources.
Schedule appointments utilizing electronic appointment management system.
Create and maintain files.
Answer questions about the department and associated activities.
Assist with word processing, data entry and internet searches.
Other assistance with general office duties and projects, as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications
High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Excellent verbal and written communication.
Excellent customer service skills.
Basic skills in word processing and working with electronic calendars.
Demonstrated ability to work effectively with diverse communities.
Ability to multi-task and work under pressure when needed.
Higher education experience (and familiarity with University of Utah campus and offices in particular) is a plus.
Availability to work at least until the end of the academic year
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.