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Aston Carter Accounts Payable Manager in San Diego, California

Hiring for an AP Manager in Sorrento Valley! Hybrid (2 days on site per week)


• 5 years relevant accounts payable experience; 2 years people management experience.

• Experience in biotech industry preferred.

• Public company and SOX Compliance experience.

• Track record of taking initiative to resolve issues.

• People management skills and the ability to lead, motivate, and develop a team of professionals capable of achieving aggressive business goals and objectives.

• Ability to manage concurrent multiple projects and activities and adapt to change.

• Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies.

• Demonstrates grace under pressure with a good sense of humor and dose of humility.

• Ability to be flexible and work analytically in a problem-solving environment.

• Software knowledge in Dynamics365 F&O (AX), SAP Concur, Box, QuickBooks Online, Blackline.


• Manage a growing team of Accounts Payable Specialists.

• Maintain integrity of vendor banking information within the banking platform and financial ERP.

• Prepare vendor payment proposals with consideration for business needs of float and operation deadlines.

• Prepare all outgoing payments (ACH, Foreign/Domestic Wires, etc.) into banking platforms.

• Manage company credit card platform; enforce company travel & reimbursement policies.

• Reconcile and monitor payment transactions ensuring a current bank reconciliation.

• Review vendor invoices timely for policy compliance and coding accuracy; approve into financial ERP.

• Oversee the maintenance and organization of vendor information; ensure compliance with regulatory requirements where applicable (HIPAA, SOX, etc.).

• Maintain adherence with IRS filing and recordkeeping guidelines for W9 and 1099 production.

• Manage monthly un-invoiced vendor service accruals; critically review vendor billing trends.

• Provide final accounting review of employee expense reimbursements, process payments through expense and banking platform.

• Assist with annual audit and quarter reviews including internal control walkthroughs.

• Certify all month-end banking, accounts payable, and vendor related accrual reconciliations.

• Organize supporting documentation for quarterly reviews and year-end financial statement audit.

• Support the continuous effort in building-out procure-to-pay and accounting systems.

• Participate in the execution of SOX Compliance efforts.

• Interact with financial management, general management, internal/external auditors and other personnel.

• Perform other tasks as requested, including ad-hoc analysis.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.