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Robert Half Office Administrator in San Francisco, California

Description

Robert Half is recruiting an Office Administrator for a boutique real estate law firm in downtown San Francisco (some telecommute OK). The Administrator is responsible for human resources duties (onboarding/offboarding, employment payroll & benefits administration, and recruitment), preparing and sending invoices to clients and tracking collections, trust account management, vendor relations and accounts payable, balancing and forecasting firm’s profit and loss operating budget, leading marketing initiatives (incl. email blast campaigns), website maintenance (incl. social media), and event planning, and other miscellaneous office administration duties (facilities, IT, ordering office supplies and equipment/furniture, etc.).

The qualifications for the Office Manager role are the following:

· 5+ years of mid-sized or larger law firm management;

· Good HR experience, incl. staff supervision, doing performance reviews, updating employee handbook, etc.;

· Passion for talent acquisition, retention, and savvy law firm marketing;

· Basic accounting (A/P & A/P), bookkeeping, and monthly client invoicing skills;

· Excellent communication skills (verbal and written), responsive and timely, very organized and tech savvy, and good project management skills.

This is a compelling opportunity to take on a leaderhip role at a customer service-focused law firm poised for growth. Depending on experience, the firm offers a starting base salary range of $100,000 – 135,000/yr., annual bonus pay, and employment benefits coverage. For confidential consideration, please email resume to Jon Lucchese, Vice President of Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!

Requirements

  • Eagerness to take initiative and learn quickly

  • Excellent attention to detail

  • Commitment and abilities to meet critical business deadlines

  • Strong communication and social skills

  • 3+ years of law office management experience

  • Able to handle multiple assignments, work well under pressure, and have the flexibility to assist the team in meeting client demands on accelerated schedules

  • Practical knowledge of working with legal professionals

  • Skills in budget forecasting

  • Familiar with management of a boutique or ideally larger law firm

  • Well-founded grasp of escrow and trust account management

  • Training & development experience required

  • Solid understanding of performance reviews

  • Previous experience with real estate leasing law is a plus

  • Quality experience with negotiating contracts

  • Solid understanding of drafting and implementing office policies & procedures

  • Billing software for attorneys experience

  • Wide ranging experience with overseeing office functions

  • Foundational knowledge in processing bi-monthly payroll

  • Civil litigation law firm experience preferred

  • Previous experience negotiating vendor agreements

  • Good experience with human resources (HR) administration

  • General familiarity with operating budgets

  • Enjoys assisting attorneys

  • Earlier work involving real estate law is a plus

  • Experience with benefits administration

  • Hands-on experience with employee relations

  • Proven knowledge of employer-side employment law

  • Some experience with civic engagement and public relations

  • Experience with client relations

  • Comprehension of compensation and benefits

  • Well-founded grasp of preparing and sending out monthly invoices

  • Proven knowledge of billing collection

  • Experience with accounts payable (AP)

If you want to take the next step in your legal career, this dynamic, growing firm could have an excellent opportunity for you. We want to hear from any candidates out there who are eager to work in a strong team-oriented environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to temporary professionals. Visit https://roberthalf.gobenefits.net/ for more information.

© 2022 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .

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