APPOINTMENT TYPE: Permanent Exempt - This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

Application Opening: April 24, 2024

Deadline to Apply: May 8, 2024

Recruitment ID: PEX-9179-146462

Please Note: A cover letter and resume must be attached to the online application. 

Position Description:

The Payroll Manager, under general administrative direction of the SFMTA Controller, is responsible for directing the bi-weekly payroll processing for the San Francisco Municipal Transportation Agency’s 6,000 employees. The manager coordinates multiple timekeeping systems, has knowledge of relevant federal, state, and local regulations and the ability to grasp the organization’s and City’s negotiated MOU Agreements. The position oversees a large payroll team, developing, implementing and maintaining payroll procedures and guidelines. The position will collaborate closely with Human Resources and accounting teams.

Examples of Important and Essential Duties:

• Manages and directs staff engaged in payroll processing to ensure a best-of-service payroll operation and timely submission to Payroll and Personnel Services Division (PPSD).

• Directs the implementation of Charter and Administrative Code provisions, Civil Service Rules, Annual Salary Ordinance, departmental policies and other documents governing employee compensation and benefits.

• Ensures payroll procedures comply with applicable federal, state, and local laws and guidelines, and payroll best practices and internal controls.

• Works closely with the Employee/Labor Relations Manager to ensure labor agreements’ compensation provisions are implemented correctly.

• Recommends and implements new procedures and policy changes for the payroll processing within the SFMTA.

• Develops, implements, and oversees payroll systems and procedures to optimize resources, streamline processes and deliver excellent customer service to internal customers.

• Coordinates delivery of statistical and financial data to executive team in the management of absenteeism, overtime, and labor costs.

• Runs root-cause analysis to understand and rectify any recurring issues, liaising with ELR, PPSD, Peoplesoft functional team and management to ensure success going forward.

• Confers with Health Service System, Retirement System, PPSD, representatives of outside agencies, and others regarding the interpretation and application of various laws, codes, rules and other matters pertaining to payroll operations.

• Participates in Senior Management Team meetings to make certain payroll is aligned to the agency's strategic plan.

• Performs other related duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree from an accredited college or university; AND

   

• Five (5) years of professional experience processing payroll for a large agency using a complex enterprise system. Professional experience involves interpreting laws and regulations, and/or exercising independent judgment in the application and implementation of defined principles, practices, and regulations; AND

   

• Three (3) years of the experience listed above must include supervising professional staff which are involved in interpreting laws and regulations, and/or exercising independent judgment in the application and implementation of defined principles, practices, and regulations.

Substitution:

Additional qualifying experience may be substituted for the required education in Minimum Qualifications on a year-for-year basis. One year (2000 hours) of qualifying experience will be considered equivalent to thirty (30) semester units/forty-five (45) quarter units.

Possession of a Master’s degree from an accredited college or university in any major may substitute for one (1) year of non-supervisory experience.

Notes:

1. Applicants must meet the minimum qualifications by the final filing date unless otherwise noted.

2. One (1) year full-time experience is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time experience.

    

Desirable Qualifications:

The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or to identify job finalist(s) at the end of the selection process when referred for hiring.

• Public sector payroll experience of 2,000 or more full-time employees that includes experience supporting collective bargaining agreements.

• Knowledge of applicable local, state and federal laws and regulations which include San Francisco City Charter, Administrative codes, Civil Service Rules, Annual Salary Ordinance and Labor Agreements affecting department operations.

• Knowledge of the principles and practices of organization, administration, fiscal and personnel management.

• Ability to develop policies and procedures for a complex payroll function in a large system. Ability to direct constructive changes and initiative to continually meet payroll deadlines for a large department.

• Ability to manage multiple complex projects simultaneously.

• Ability to identify problems, formulate and implement effective solutions to complex issues and problems.

• Ability to present complex facts and data clearly and concisely. Excellent oral and written communication skills.

• Certification as a Certified Payroll Professional (CPP) through the American Payroll Association (APA)

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. More information can be found at: https://sfdhr.org/information-about-hiring-process#verification. Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Selection Process:

Applications will be screened for relevant qualifying experience.  Additional screening mechanisms may be used to determine candidates' qualifications.  Only those applicants who most closely meet the needs of the Agency will be invited to move forward in the selection process.

• Information About the Hiring Process (https://sfdhr.org/information-about-hiring-process)

• Conviction History

• Employee Benefits Overview (https://sfdhr.org/benefits-overview)

• Equal Employment Opportunity

• Disaster Service Worker (https://sfdhr.org/disaster-service-workers)

• ADA Accommodation

• Right to Work (https://sfdhr.org/information-about-hiring-process#identification)

• Copies of Application Documents

• Diversity Statement (https://sfdhr.org/information-about-hiring-process#diversitystatement)

   

This recruitment may be utilized to fill similar positions in this classification at SFMTA.

For questions or inquiries, please contact the Human Resources Analyst, Charene Quan at charene.quan@sfmta.com.

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.