Kaiser Permanente Administrative Specialist B in Seattle, Washington
Enjoy helping others and being the first point of contact for guests?
Want to work in a fast-paced environment with people who turn innovative ideas into better health care for everyone? Join our team!
The admin specialist B provides admin help at our research clinic front desk at Kaiser Permanente WA Research Institute, a national leader in healthcare research.
The ideal candidate is a proactive team player who values people from diverse backgrounds.
We are looking for someone who will greet participants, manage packages, and maintain the efficient physical and operational workings of our clinic.
Strong candidates will enjoy working in a collaborative environment, excel in customer service, pay close attention to detail and understand the need to protect participant information.
You will be responsible for closing our clinic with a schedule from 9:30–6. Please complete the online application and upload a resume and cover letter.
Provide advanced administrative support, using Microsoft Office software to prepare correspondence, spreadsheets, reports and presentation material. Maintain staff calendars and department files. Review and handle mail; answer telephones. Participate in budgeting process. Handle confidential material.
Proofreads documents for typographical, spelling and content errors.
Maintains established databases, generates routine reports from such data. May create spreadsheets/graphs using departmental information.
May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies.
Collects data with direction, formats ad hoc reports and produces variance reports.
Operates a variety of office equipment.
May place order for supplies and office equipment.
Uses a variety of word processing software to type letters, reports, and presentation materials.
May compose correspondence on own initiative for supervisor's review and some without review. May include confidential information.
May perform desktop publishing.
Maintains calendars, arranges appointments, meetings and travel itineraries.
Answers telephone inquiries, takes and relays messages and greets visitors.
Screens telephone calls/visitors, refers to appropriate staff member.
Explains departmental policies and procedures in response to inquiries.
May provide information to top level management, Board Members and external customers or stakeholders.
Establishes/maintains complex departmental filing system including confidential departmental files and records.
Sorts and routes department mail. Reviews/screens manager's mail, researches issues and provides recommendations.
Coordinates and organizes departmental projects, some without direction, schedules complex meetings and prepares materials such as agendas, timelines, reports and presentations.
Takes and produces minutes for manager's review.
May provide training and direction to other non-exempt personnel on a routine ongoing basis.
- Minimum three (3) years in administrative or comparable experience.
- High School Diploma OR General Education Development (GED) required.
License, Certification, Registration
Writing and math skills.
Customer service and communication skills.
Initiative and analytical ability.
Proficiency with software used by the department.
Typing: 55 WPM.
Skills testing as appropriate.
- Some College, Advanced education courses.
TITLE: Administrative Specialist B
LOCATION: Seattle, Washington
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.