Req #: 233311

Department: DEPARTMENT OF MEDICINE: HEMATOLOGY & ONCOLOGY

Appointing Department Web Address: https://hemonc.uw.edu/

Job Location Detail: Fred Hutchinson Cancer Research Center-South Lake Union

Posting Date: 04/17/2024

Closing Info: Open Until Filled

Salary: $4409 - $5929 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Department of Medicine's Division of Hematology & Oncology has an outstanding opportunity open for a Temporary Budget/Fiscal Analyst.

Under the direction of the Phase 1 Program Business Manager, this position will be responsible for both pre and post award management. They will manage program budgets (approximately 50 budgets) with a focus on tracking revenue and expenses.

This position is constantly required to integrate information from multiple sources to ensure that all the requirements of the University and external agencies, institutions and industry are met. This position requires independent judgment and decision-making in researching and resolving queries relating to the payables and receivables management of all Phase 1 Program clinical studies. This position is required to coordinate efforts across the Alliance partners including UWMC, FHCC, and Harborview departments and staff. The position will maintain dynamic communication with the study investigators, research and program staff for the other programs within the Division.

Job Responsibilities

• Payables management - Establish and maintain methods to reconcile budgeted patient costs against patient charges; • Review vendor bills and approve for payment making sure that bills are directed to the right budget and payee. • Actively participate in the migration of records and tracking in the Oncore CTMS (Clinical Trial Management System) database. • Receivables management - Working with study teams, establish methods to track patient accrual and visits for invoicing sponsors for pass through costs, resolve issues and disputes in a timely manner and purse collection per agreed timeline based on contracts and/or awards. • Progress/Financial Reports – Assist with preparing quarterly budget reports for submission to investigators providing status and projection on revenue and expenses and providing variance analysis, as needed. • Budget extension and closing – coordinate/work with GCA and OSP in budget, no-cost extension, and budget closing. • Assist Phase 1 Program Business Manager with Pre-award activities. • Perform other budget and administrative duties as assigned.

Minimum Qualifications • A Bachelor’s Degree with major study in accounting, business administration, or related field and two years of experience performing fiscal analysis, planning, and reporting, or equivalent combination of education/experience.

Desirable Qualifications

• Effective and professional oral and written communication skills; • Exceptional problem-solving skills. Must be highly organized, service-oriented, flexible and resourceful. • Demonstrated competency in working with numbers and advanced proficiency with Microsoft Office, Word, Excel and Power Point. • Ability to perform all duties in a manner which demonstrates professionalism and an attitude of cooperation and willingness to be part of a team. • Medical Terminology or experience in healthcare setting. • Knowledge and familiarity with various UW Financial Systems (Workday, SAGE). • Previous experience at the University of Washington and oncology trials. • Knowledge and familiarity with OnCore CTMS (Clinical Trial Management Software).

Conditions of Employment

• This position requires a flexible work schedule. Stringent deadlines from sponsor organizations/companies to meet deadlines may require overtime including occasional evening and weekend overtime. • This position requires the ability to function independently, establishing priorities as needed with autonomy while reporting to the Business Manager. • Fast-paced office environment, with a high volume of often-complex projects. • The work is deadline-driven and requires using a computer and telephone for the majority of the day. • Projects may require travel between affiliate locations.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.